Skip to main content

Gmail's new feature will transform the way you send messages

Gmail
(Image credit: Shutterstock)

Until now, Gmail users have had two choices when it comes to email signatures – use one, or don't. But now the choices are widening. Google is introducing the ability to create multiple email signatures and choose which one to use for each email you send.

It's a simple idea, but one that will be welcomed by anyone who had become by having to constantly tweak a single signature to suit a particular email, or who has been irritated by sending messages with an inappropriate signature at the end.

There are many reasons for wanting to use different signatures for emails. For instance, it makes sense to use something different for work and personal messages. Google also suggests that the ability to choose between signatures will prove useful for people who work in more than one languages, and for anyone who want to use different sign-offs for new messages and replies.

You can see how the new signature selection works in the GIF below:

Gmail multiple signatures

(Image credit: Google)

Pick a signature, any signature

To access the multiple signature option, head to 'Settings' in Gmail and move to the 'Signature' section on the 'General' tab. Click 'Create new' and you can then create additional signature sin the text input field. The signatures you create can be accessed from the email composition window by clicking the pen icon.

If you don’t see the option straight away, you'll just have to be a little patient. Google says that the multiple signature option is rolling out to all G Suite customers as well as people with personal Google accounts, but there is a gradual rollout in place.

For those with rapid release domains, the rollout is already underway, but for everyone else the start date in March 24 – and it could take up to 15 days for the rollout to complete in both cases.

Sofia Wyciślik-Wilson

Sofia is a tech journalist who's been writing about software, hardware and the web for nearly 20 years – but still looks as youthful as ever! After years writing for magazines, her life moved online and remains fuelled by technology, music and nature.


Having written for websites and magazine since 2000, producing a wide range of reviews, guides, tutorials, brochures, newsletters and more, she continues to write for diverse audiences, from computing newbies to advanced users and business clients. Always willing to try something new, she loves sharing new discoveries with others.


Sofia lives and breathes Windows, Android, iOS, macOS and just about anything with a power button, but her particular areas of interest include security, tweaking and privacy.