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Best workgroup printer 2020: the top printers for busy offices

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Welcome to our guide to the best workgroup printers of 2019. The best workgroup printers in this list are ideal for busy offices with lots of network-connected PCs. These printers will allow any computer connected to the network to print, and are best used for offices with 10 or more employees.

The best workgroup printers need to be fast and powerful, then, to cope with demand. That means they should have plenty of on-board memory to store jobs, while having RAM and processors that allow them to keep up with the workload.

They also need to be capable of printing out high numbers of documents a month. So, not only do they need to be fast, but they should also be economical with ink without compromising on image quality.

Because of the high number of printouts the best workgroup printers have to handle, they should also have high-capacity paper trays – so you don't have to keep filling it up with more paper throughout the workday. 

Of course, all the best workgroup printers will have network connections, either wired via Ethernet or Wi-Fi (or preferably both for maximum flexibility).

So, read on for our pick of the best workgroup printers of 2019, and let our built-in price comparison tool help find you the best deals as well.

Xerox VersaLink B600DN

(Image credit: Jim Hill)

The best workgroup printer of 2019

Category: mono laser printer | Print speed: 55ppm | Paper sizes: up to A4 | Paper capacity: 550 | Weight: 22.3kg

Record breaking speed  
High paper capacity 
Wi-Fi is extra

With a print speed of 55 pages per minute and room for a whole ream of paper on board, this compact device can keep a large work group printing continuously. While the initial outlay for this monochrome device is high, its running costs are impressively low, so you should find you save money in the long run. Although it only prints in black and white, the print quality is superb.

Brother HL-L5100DN

(Image credit: Jim Hill)

2. Brother HL-L5100DN laser printer

Compact unit for the very busy SMB

Category: mono laser printer | Print speed: 40ppm | Paper sizes: up to A4 | Paper capacity: 300 | Weight: 10.7kg

High print speed 
Compact unit
No inbuilt Wi-Fi 
Tiny display

Who says a workgroup printer has to be big and bulky? The Brother HL-L5100DN is a compact printer, but don't be put off – this little workgroup printer can handle plenty of jobs, with a high print speed and large paper capacity. It does lack some features, however, such as Wi-Fi, so you'll need to make sure you can plug it in to your wired network. But for small offices where space is a premium, this is one of the best workgroup printers you can buy – and it's pretty cheap to run as well!

Xerox VersaLink C400DN

(Image credit: Jim Hill)

Workgroup printer with tablet-style display

Category: colour laser printer | Print speed: 35ppm | Paper sizes: A4 | Paper capacity: 550 | Weight: 26kg

High paper/toner capacity 
Vivid Pantone colours 
Wi-Fi costs extra
Bulky and heavy

It might seem expensive for a desktop device, but this colour laser printer comes with impressive specifications and a slick smartphone-style interface. It already has a huge capacity for paper thanks to the 550-sheet tray, but you can double that by adding a second tray. Xerox includes a generous amount of toner too, enough for 2,000 colour or 3,000 mono pages. The five-inch touchscreen makes setup and operation simple and while Wi-Fi is not fitted as standard, it’s a simple £50 upgrade. Most importantly, the print quality is excellent with the Pantone-approved colours really making your documents stand out.

Kyocera Ecosys P6230cdn

(Image credit: Jim Hill)

4. Kyocera Ecosys P6230cdn laser printer

High capacity printing made easy

Category: colour laser printer | Print speed: 30ppm | Paper sizes: up to A4 | Paper capacity: 500 | Weight: 28.3kg

Paper capacity 
Rapid print speed
Tiny display panel
No inbuilt wi-fi

Kyocera’s printer comes with a capacity for 500 sheets of paper and large toner cartridges, which makes it suitable for a big workgroup or a busy home office. It prints quickly in duplex mode and runs very quietly too. If you're expecting your office to go through a lot of printouts every month, then the fact that the Kyocera Ecosys P6230cdn is built to handle large volumes without you having to restock either paper or toner makes this one of the best workgroup printers money can buy in 2019.

HP LaserJet Pro MFP M227fdw

(Image credit: HP)

5. HP LaserJet Pro MFP M227fdw

First class laser printing and photocopying

Print speed: 28ppm | Paper sizes: up to A4 | Paper capacity: 300 sheets | Weight: 16.9kg

Crisp print quality 
Rapid print speed

The HP LaserJet Pro MFP M227fdw is a brilliant multifunction device that's one of the best workgroup printers for small and medium-sized businesses. It boasts excellent print quality and very fast print speeds, plus the 300 sheet paper capacity should mean even the busiest of offices shouldn't have to keep refilling the printer too often. It only prints in mono, however, and it's not the fastest laser printer in the world, but it offers a good selection of features for the price.

Canon i-Sensys MF735Cx

(Image credit: Canon)

6. Canon i-Sensys MF735Cx

Swift and secure laser printing

Category: 4-in-1 colour inkjet printer | Print speed: 27ppm | Paper sizes: up to A4 | Paper capacity: 250 | Weight: 26.5kg

Fast print speed  
Excellent photocopier
Noisy in operation 
Insensitive touchscreen

Canon’s multifunction laser printer has great build quality, a stylish design (as far as printers are go, anyway), and offers plenty of features for printing securely in a large workgroup. You can also scan, copy and fax wirelessly from this device as well. The large touchscreen control panel makes it easy to set up and use, and while it is quite noisey, the print speeds are nice and fast. Though the initial cost is high, it comes with enough toner for up to 6,300 mono, or 5,000 colour pages. This means you shouldn't have to refill for a while.

Lexmark B2236dw

(Image credit: Lexmark)

7. Lexmark B2236dw

Compact and cost-effective laser printing

Category: mono laser printer | Print speed: 36ppm | Paper sizes: up to A4 | Paper capacity: 250 | Weight: 6/8kg

Compact unit 
Fast print speed
Tiny display panel
Small starter cartridge

This unassuming square box provides an affordable means of churning out monochrome pages in a busy small office atmosphere. It can hold 250 sheets of paper and a toner cartridge capable of delivering up to 6,000 printed pages, which makes it one of the best workgroup printers around, especially for smaller offices where you don't want to spend a fortune on a printer. The included starter cartridge can manage only 700 pages, but by including all of the key features, such a Wi-Fi, duplex printing and robust security at a competitive price, we can strongly recommend it.  

Ricoh SP C261DNw

(Image credit: Jim Hill)

8. Ricoh SP C261DNw

A well rounded workgroup printer for the small office

Category: colour laser printer | Print speed: 20ppm | Paper sizes: up to A4 | Paper capacity: 250 | Weight: 23.8kg

Vivid colour pages  
Duplex and Wi-Fi
Noisy and slow 
Not user-friendly

Ricoh’s colour printer comes with the essential features, such as Wi-Fi connectivity, duplex mode and secure printing built in, which makes it an ideal workgroup printer. Speed isn't the fastest, nor is the 250 sheet capacity the largest, but print quality if fantastic – and don't forget this printer will print in both mono and color.

Lexmark MB2236adw

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9. Lexmark MB2236adw

Miniature MFD suits a small office and small budget

Category: 4-in1 mono laser MDF | Print speed: 36ppm | Paper sizes: A4 | Paper capacity: 250 | Weight: 10kg

Low price point 
Small footprint
No front USB port
Small starter cartridge 

If you need an all-in-one device to serve a small workgroup in a small office, this inexpensive laser printer makes a lot of sense. If it looks a little top-heavy, that’s because the impressively small footprint isn’t much larger than a sheet of A4. But that doesn’t stop it from swallowing 250 sheets of paper and offering an automatic document feeder that can hold 50 more. Lexmark includes enough black toner for a somewhat stingy 700 monochrome prints, but high capacity replacements are available that can print 6,000 pages. With duplex printing, Wi-Fi and security features included, it can do nearly everything a much more expensive MFD can.

Kyocera Ecosys P6035cdn

(Image credit: Kyocera)

10. Kyocera Ecosys P6035cdn

Cost effective capacity printing

Category: colour laser printer | Print speed: 37ppm | Paper sizes: A4 | Paper capacity: 500 | Weight: 29kg

Deep paper trays
Low running cost
No inbuilt Wi-Fi
High initial cost 

This rather bland-looking beige box is able to churn out a whole ream of crisp colour prints at a rapid, reliable and economical rate, making it the ideal workgroup printer for a busy office. There’s room for 500 sheets of A4 in the main tray and another 100 in the multipurpose tray, but you can boost this to 2,100 pages by adding further accessories. Kyocera generously includes enough toner for 5,000 colour pages or 6,000 black and white with even higher capacity cartridges available that make this one of the most affordable printers to run.

  • Check out our list of the best printers, no matter if they are ink jet or laser