RoboForm Review: Pros & Cons, Features, Ratings, Pricing and more

A high-quality password manager, especially for demanding businesses

Website screenshot for RoboForm
(Image: © RoboForm)

TechRadar Verdict

Roboform is an impressive and powerful tool that will allow any business to manage passwords and sensitive data, but it’s potentially expensive and its interface looks dated.


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    Good business-specific features

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    Free product available

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    Great mobile apps


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    Can become expensive

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    Dated interface

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Roboform was initially devised as a password manager for businesses, but the product has expanded and now caters for organizations and individuals.

It’s undoubtedly got a broad enough feature set to handle every conceivable situation. Security comes from strong, familiar and trusted encryption protocols, it has secure sharing options, and it pairs an excellent password generator with support for many platforms.

After we’ve gone hands-on with Roboform, head over to our list of the best password managers and best business password managers to see if you should opt for an alternative.

Roboform: Plans and pricing

RoboForm’s pricing model for businesses changes depending on how many users require access. All subscriptions provide access to the same features and software. The price per user is $39.95 / £35 / AUD$60 per year, so bear in mind that the cost will add up if you buy for a larger organization.

There is also a free tier for individuals or a better Everywhere plan with additional features including a secured shared folder, priority 24/7 support, 2FA and cloud backup. This Everywhere individual plan costs $23.88 / £20 / AUD$35 annually. There is also the Everywhere family plan – it costs $47.75 / £45 / AUD$80 per year and covers five devices.

Roboform: Setup

RoboForm offers various software options, meaning business leaders can ensure compatibility across their organization.

In addition to applications for macOS, Windows, iOS, and Android, RoboForm also offers software options for Linux users. Web extensions for all major browsers platforms also mean you can integrate Roboform right into your web experience.

Users can easily access the applications via their device’s app store or the Roboform website. Both apps are highly rated on their respective stores, with the iOS app getting 4.7 out of 5 stars, and the Android version almost as high at 4.5 out of 5 stars. Once downloaded, the app is easy to get up and running, but users must create an account before accessing any of the app’s features. The app and its data are protected by lots of authentication methods – including PIN numbers, master passwords or biometrics.

Roboform login

(Image credit: Roboform)

Roboform: Interface and performance

RoboForm includes features such as a password generator for creating strong and unique passwords of sufficient length and complexity, one-click login, cross-platform password syncing, and offline access. It can also auto-fill data fields for time savings on sites that need long web forms completed.

We also love RoboForm’s integration of folders, enabling users to organize passwords in whatever way is most useful to them. For example, businesses can easily create separate folders for work-related passwords and personal passwords. This is ideal for businesses that want to enable seamless password management for their organization.

Password sharing is another powerful feature of RoboForm. This feature enables users to securely share encrypted passwords or credentials with other RoboForm users within your organization – ideal if you want to reduce the risk of sensitive information being exposed outside of your company. It’s also possible for Roboform to grant emergency access to other users in case anything bad happens to an employee.

The RoboForm app isn’t the most glamorous password manager application, but it performs strongly and it’s easy to navigate its range of features.

We tested the RoboForm app on Windows, iOS, and Android, and were impressed by the speed of syncing. Although we had to conduct a manual sync, it took less than three seconds for data uploaded on the mobile app to appear on our desktop device. Automatic syncing is also available.

Another strength of RoboForm is the high degree of account control. Users can make loads of customizations to security protocols and account settings when using the desktop or mobile apps. These advanced controls are one of the reasons RoboForm is one of our favorite password management solutions for businesses.

Roboform password management

(Image credit: Roboform)

Roboform: Security

As with any password management solution, a top-notch security framework is integral. Luckily, RoboForm doesn’t disappoint. As a standard, all data stored on RoboForm’s platform is encrypted end-to-end with AES256 bit encryption. Two-factor authentication is also available for all businesses, and further enhances data security, and third-party authentication apps are supported.

RoboForm also provides advanced administrator controls such as enforced minimum master password standards and periodic password changes.

Businesses can also make use of public-private key cryptography, which allows business administrators to share encrypted passwords and credentials with employees without them ever having to see the actual password. This feature alone makes RoboForm one of the best password management solutions for businesses.

Roboform: Support

There is free support available to all via the Help Center and Manual. Here, topics get organized into categories such as Security, Web Access, and Emergency Access, and each has a list of articles to guide users through the issue.

RoboForm provides superior customer support for its subscribers and business customers. IT administrators or employees can contact the RoboForm team either via their online support system or by phone during business hours, 9AM to 5 PM EST. There are also several online learning and training resources available.

Roboform: The competition

Although RoboForm is close to best in class, it still faces competition from some of its competitors. LastPass, often considered the top provider, offers advanced administrator controls and centralized account management comparable to RoboForm’s platform.

RoboForm is also one of the most expensive password management platforms. Small and medium-sized businesses might therefore want to consider less expensive options such as RememBear, Sticky Password, NordPass or Dashlane.

Roboform: Final verdict

RoboForm is a business-oriented password manager that all businesses would do well to consider for their organization. Although more expensive than many of its rivals, RoboForm offers advanced features that make it arguably one of the best password managers available.

Centralized administrator control, password sharing, and emergency access all make RoboForm particularly well suited to businesses and ensure a seamless experience across your organization. RoboForm’s security framework is also close to best-in-class, so businesses can be confident that their passwords and credentials are secure and inaccessible, even to RoboForm. We recommend RoboForm highly to individuals and companies looking for a password management solution.

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Mike has worked as a technology journalist for more than a decade and has written for most of the UK’s big technology titles alongside numerous global outlets. He loves PCs, laptops and any new hardware, and covers everything from the latest business trends to high-end gaming gear.

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