We list the best business password managers, to make it simple and easy to better protect your business security with password management.
Password management is increasingly essential for ordinary internet users with so many passwords to remember from so many websites, it's impossible to remember them all. Additionally, it's easy to fall into the bad habit of using the same password for multiple accounts, which ensures that if one account is compromised then the rest can also potentially be hacked.
When it comes to running a business, though, the issue becomes amplified, with tens, hundreds, even thousands of employees all having to use passwords that must not be compromised. This can be even more of an issue when employees may be working outside the office, such as at home, but still require secure access to workflows.
This is where the best business password managers come into play, adding an essential layer of security while also making it easy to control employee security.
Of course, password security is important for any individual user and their personal accounts, but as a business, basic protection against fraud and malware attacks is paramount: these risks are only becoming more pronounced as small and medium-sized companies are increasingly being targeted by threat actors.
Fortunately, there are many highly secure, innovative, and affordable password managers designed for organizations to use. So here we have compared the best business password managers on their pricing structures, interface, ease of use, and overall robustness of security, taking into account important aspects such as end-to-end encryption, multi-factor authentication, TLS protocols, and more.
Also, see our verdict for the best password manager overall.
The best business password managers of 2024 in full:
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Best overall business password manager
NordPass is another strong contender when you're considering the best business password management software out there. It is highly secure, easy to use, widely supported, and more affordable than some other providers.
Some of the features we like most about NordPass include biometric authorization and optical character recognition (OCR) scanning. These features save you time and make using NordPass a seamless experience. Password sharing is another business-oriented feature that makes the platform ideal for organizations.
We also like the platform’s zero-knowledge security architecture, which uses the end-to-end XChaCha20 encryption algorithm to ensure data is never compromised.
NordPass is a good value proposition, and a compelling option for a password management solution. However, we would like to see features such as WiFi sharing and greater administrator analytics and controls.
For great savings, take a look at the NordPass promo codes currently available.
Read our full Nordpass password manager review.
Best business password manager for general use
Dashlane is one of the biggest names in password management, and the company has two plans aimed at businesses: Team and Business. Both plans benefit from what Dashlane describes as its ‘best in class security architecture’ with AES 256-bit encryption plus two-factor authentication.
The lower-tier Team plan gives businesses the ability to deal with everything from a central admin console, managing permissions, policies, remote wiping accounts and more. Dashlane also provides a free premium personal account for users, and a system of Smart Spaces whereby employees can have a personal space and business space. Admins can keep an eye on password security with the latter, but can’t peek into the former, maintaining the staff member’s privacy with their personal account.
Dashlane’s upper-tier Business plan (which is still in preview, note) provides premium family accounts for users, and adds SAML-based single sign-on for easy and convenient logins across multiple different accounts.
Naturally, both plans are also fully suited for mass deployment in an enterprise setting, Dashlane promises.
Dashlane comes equipped with a commendably user-friendly interface, which is always good – and in our eyes it looks sleeker than main rival LastPass. Perhaps the main downside here is that it’s not the cheapest password management system out there by any means, demanding slightly more of an outlay than LastPass.
On the upside, there is a 30-day free trial available right now so you can get a good idea of exactly what the service will do for your business (and you can benefit from our exclusive 20% discount if you use the code TechRadar20Off when signing up).
Read our full Dashlane password manager review.
Find the best deals on Dashlane products with our Dashlane promo codes.
Best business password manager for administrators
Although Roboform offers a robust and powerful business password management solution, it loses some marks for its basic user interface and high cost. There are also few innovative features to speak of.
Nonetheless, RoboForm password manager is reliable, and the features it does have operate seamlessly to protect your business credentials. Password generation, sharing, and syncing are included, as is offline access and SSO technology.
A business-specific feature we are pleased to see is emergency access. So if you or an employee ever lose access to your account, you can restore access and recover essential data. Advanced administrator controls also make RoboForm ideal for organizations.
The cost of RoboForm depends on the number of licenses you are purchasing, as well as the length of the subscription. Discounts of 15% and 25% are offered for three-year and five-year memberships, respectively.
Read our full Roboform password manager review.
Best business password manager for scalability
Keeper is a top-notch password management solution for businesses with subscription plans to suit every company, from smaller outfits up to enterprise plans (the latter of which add beefy extras such as Single Sign-On authentication).
The Business Password Manager plans give each staff member a private vault to manage their passwords, and the ability to share encrypted folders across users or teams.
Admins can manage user groups, enforce password security or data security policies across the organization, as well as perform security audits (with robust reporting tools at their disposal). Elements such as role-based access can also be configured, really giving admins the ability to fine-tune the system.
All this power is backed with an intuitive interface so it doesn’t feel like a chore to use the password manager, and Keeper provides tight security in the form of strong encryption and a strict zero-knowledge policy (with regular independent audits to back the latter up).
Rounding everything off is the fact that customer support is excellent, with quality chat support and some sterling video and help articles. Downsides include that the identity information you can specify for auto-form-filling duties is limited, and if you go for some of the add-ons – like BreachWatch – these can get quite expensive. Otherwise, pricing is reasonably competitive for the business plans.
Read our full Keeper Password Manager review.
Best business password manager for versatility
We’ll say this right away: ManageEngine Password Manager Pro is not the tool to buy if you want small business password management or a family product. It’s a high-end tool for enterprises and large businesses, and both its price and feature set reflect that status.
If you’ve got the budget and you need a high-end password management tool, though, there’s not much better than this. It’s just as good as its rivals, and you only need to consider which product has the features and integrations that your organization needs.
Overall, it’s not cheap, but ManageEngine Password Manager Pro delivers superb performance and versatility for enterprises.
Read our full ManageEngine Password Manager Pro review.
Best affordable business password manager
Sticky Password is another worthy consideration for the best business password management software. We like its unique pricing model and innovative roles-based sharing.
As a baseline, the platform includes essential features such as one-touch login, password generation, password autofill, automatic syncing, and encrypted storage of credit cards and digital notes.
Password sharing is also included. However, the team behind Sticky Password has developed this feature even further to include role-based permissions. This innovative feature enables administrators to share with an employee only the passwords they require to fulfill their role. If an employee needs access to a specific credential, they can request access from the administrator. With this system in place, businesses are less exposed to security risks, as each password is only given to essential personnel.
Sticky Password is one of the cheaper password management services currently available.
Read our full Sticky Password review.
Best business password manager for SMBs
Password Boss is a reliable and secure performer for password management. However, we don’t think it quite competes with the candidates we've already highlighted above in our list of the best business password management software.
Although the platform comes with all the industry-standard features, there is one innovative feature to speak of: a Dark Web scan. The premise behind this feature is intriguing, but we were unable to find information explaining the back-end technology.
Either way, Password Boss is still a reliable password management service worth considering. Some of its features include one-touch login, password sharing, password generation, and secure cloud backup.
The Advanced plan includes business-specific features such as user management, analytics, and audit logs. This reliable password management service will be ideal for small and medium-sized businesses that simply want a secure and easy-to-use password manager.
Read our full Password Boss review.
Best business password manager for security
1Password is a password management solution that provides protection for individuals, families and businesses. While the company does offer a consumer version, organizations that sign up for 1Password Business also get access to free family accounts for all of their team members (much like Dashlane's Business plan).
There are three plans available depending on the size of your organization. 1Password Business' Teams plan is best suited to startups and small businesses while its Business plan will likely appeal to larger organizations. It's worth noting that you will have to sign up for the Business plan or higher to claim the free family accounts for your team. There is also an Enterprise plan available but you will need to contact the company for a custom quote.
For the price, 1Password Business includes apps for most popular platforms, unlimited shared vaults and item storage, administrator controls, two-factor authentication for additional protection and more.
As well as providing all of the above, 1Password Business also protects you from breaches and other threats, such as keyloggers and phishing attempts, and will only work in verified browsers.
To ensure you're getting the best deal, browse our 1password promo codes.
Read our full 1Password password manager review.
We've featured the best password generators.
Business password manager FAQs
How to choose the best business password manager
When choosing from the best business password managers for yourself, start with assessing the size of your business and the kind of tools that'd be best suited for the work you do. If you run a small business, a simple business password management solution may be apt, but larger businesses will need more robust and reliable solutions.
Look out for features like end-to-end encryption, TLS protocols, single sign-on (SSO) and multi-factor authentication. You'll also want to evaluate the password management solution's pricing plans and opt for a suitable tier for your business needs.
"How to choose a strong password"
Craig Lurey, CTO and Co-founder of Keeper Security, provided with his views on how to create a solid password below.
“Unique passwords are an essential component of enterprise security. It’s imperative for today’s workforce to keep in mind the heightened risks that result from weak passwords, which can operate as a skeleton key to every access point within an organization’s network. There are a few rules of thumb to note when creating a password that cannot be overlooked.
Most importantly, do not recycle passwords. This is a common habit that serves hackers well. When one account is hacked, a cybercriminal has the login information attached to every account you own. Instead, find ways to ensure variety across your passwords. Rather than pulling from personal information like your birthday, your name, or the names of family members -- use a long list of random words chained together, making sure to incorporate numbers, alternating cases and symbols.
However, remembering and properly storing passwords can be very difficult. A password management platform closes the authentication and encryption gaps across the entire enterprise, on every single device. Password managers automatically generate unique, high-strength, random passwords for all your sites and apps and stores them in a personal, encrypted digital vault that can be accessed on any device with any operating system. Top password manager solutions are also able to integrate with SSO solutions to ensure a comprehensive solution for the enterprise, across any cloud and native application.”
How we tested the best business password managers
To test the best business password managers, we first looked at the sizes of businesses they're best suited for, the simplicity of their interface, and the ease of set up. We looked at what tools they offer: end-to-end encryption, XChaCha20 encryption, TLS protocols, single sign-on (SSO), multi-factor authentication, etc.
We also checked whether the password managers had business-specific features, such as user management, analytics, and audit logs. Lastly, we considered their pricing plans and whether there's a free trial available.
Read more on how we test, rate, and review products on TechRadar.
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