Complex formatting issues can cause problems even between versions of Word, and the simplest way to combat them is to export the document directly as a PDF.
5. Create text frames
Now open a file and browse to the PDF you want to edit. How well it works depends on whether the PDF has embedded text information. Those including an embedded ODF file work best, but many others also work.
Editing takes place in OpenOffice.org Draw, but this includes text modification tools.
9. Add a table of contents
In large documents, it can be useful to produce a table of contents or an index to help readers navigate. If you use styles to format headings, making a table of contents is easy.
Choose 'Insert | Indexes and tables | Indexes and tables'. Select 'Table of contents' and 'For entire document', and click 'OK'. The table will be inserted at the current cursor point. You can use the 'Indexes and Tables' dialog to modify your table and select styles to include or exclude.
10. Create an index
If you need to make an index, Writer can't use styles because the terms mentioned are often dotted around the body text. Instead, you need to tag words that you want included in the text.
Highlight a word or term, then choose 'Insert | Indexes and tables | Entry'. The word should appear under 'Alphabetical index'. Tick the box to make this the main entry and also choose to apply to all similar texts to index every instance. Click 'Insert'. Repeat for each term you want indexed.
Once complete, put the cursor where you want your index to appear and pick 'Insert | Indexes and tables | Indexes and tables'. Select 'Alphabetical index' from the list and then click 'OK'.
11. Cite references
If you need to cite references within a document, you can store them in Writer. Place the cursor just after the text that relates to this reference and choose 'Insert | Indexes and tables | Bibliography entry'. Select 'From document content' and click 'New'.
Now put all the information you have about this reference into the fields provided, including a short name for the reference. This will be entered into the text here, so you might give it a number or refer to it by its authors' names ('Cassels et al', for example) depending on the convention you need to follow.
Click 'OK' followed by 'Insert' to add the short name reference to the text in square brackets. To refer to the same work again, choose 'Insert | Indexes and tables | Bibliography entry' and select it from the list.
12. Make a bibliography
Having set up a list of references and inserted their short names within the text, producing a bibliography is easy. Select 'Insert | Indexes and tables | Indexes and tables' and choose 'Bibliography' from the list.
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First published in PC Plus Issue 307. Read PC Plus on PC, Mac and iPad
Liked this? Then check out 20 things we'd change about OpenOffice.org
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