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Best payroll software of 2022

PRICE
VERDICT
REASONS TO BUY
REASONS TO AVOID
VERDICT
REASONS TO BUY
REASONS TO AVOID
A calculator laid on top of paper accounts.
(Image credit: Pexels)

The best payroll software makes it easy to manage paying wages and associated benefits and taxes due.

Payroll software is essential for any business with employees, but it's not simply a case of ensuring taxes and benefits are properly managed, but also that employees are provided with clear information to reflect their wages as well as necessary deductions.

It used to be the case that payroll software was downloaded and run from the office, with pay slips printed out for employees to reference. These days cloud-based payroll systems allow not just for better redundancy and backups, but also digital record keeping, by providing pay slips that employees can access from home or even on their phone, saving on printing and paper.

Additionally, this digital transformation also makes it easier for employees to submit queries, and support can be better centralized for it. 

However, whichever form of payroll software you choose to work with, it's imperative that it also runs smoothly with existing accounting packages. Therefore don't be surprised that the best in payroll software also tends to be supplied by the best in accounting software.

Here's well feature the best payroll software platforms currently available.

We've also highlighted the best free software for small businesses and the best tax software.

Best payroll software

Oasis delivers HR solutions for business covering the entire employee lifecycle (Image credit: Oasis)

The best HR outsourcing service

Reasons to buy
+
Comprehensive features
+
Self-service platform
+
Fortune 500 benefits

Oasis is a Paychex-owned Professional Employer Organization (PEO) and provides a full range of full HR solutions for business, to cover the entire employee lifecycle, including of course Payroll.

This means covering everything from recruitment to onboarding, payroll and benefits, as well as development and training. Oasis also ensures regulatory compliance and mitigating risk.

Oasis does this through a combination of self-service computer software for easier employee management, to personalized support to ensure you're getting the help you need.

Performance management also ensures that employee development works in line with your business strategy.

Because Oasis is part of Paychex, which has offices across the US, the company can offer competitive benefits and insurance packages for employees on a par with those offered by Fortune 500 companies.

Oasis - flexible packages to suit all businesses

Oasis - flexible packages to suit all businesses
Get the best deal for your business by answering a few questions and you'll be able to get a tailored solution that covers everything from recruitment to onboarding, payroll, benefits and more besides. Get a free consultation with a solutions specialist.

Gusto offers everything from full-service payroll through to compliance (Image credit: Gusto)

Best dependable payroll solution

Reasons to buy
+
Easy to use 
+
Works out tax 
+
Full-service payroll in all 50 states
Reasons to avoid
-
Less suited to big firms
-
Efficiency could be better

Gusto offers a full-service payroll, incorporating time tracking, compliance, as well as managing taxes, 401(k), and benefits such as medical, dental, and vision plans. 

Gusto also integrates with a number of existing accounting software and related platforms, such as Freshbooks, Quickbooks, Aplos, Zipbooks and Xero accounting software.

There are a handful of different plan levels available, with the cheapest offering to cover the basics of payroll, by way of a monthly software fee plus a fee per employee. After that plans offer features such as onboarding, time tracking, accounting, benefits, and document management. 

There is also a full-service payroll available, which along with employee self-service, also offers onboarding, directories, surveys, as well as support and a resource center.

Read our full Gusto Review.

Gusto - the complete payroll solution

Gusto - the complete payroll solution
Choose a plan that suits your business needs. Packages include Core from $6/mo per person, Complete from $12/mo per person, Concierge from $12/mo per person and Contractor from just $6/mo per person.

Sage Business Cloud Payroll is aimed at small and medium-sized businesses (Image credit: Sage)

Best payment solution for SMEs

Reasons to buy
+
Enter hourly or annual pay 
+
Quick calculations
Reasons to avoid
-
Not suitable for big firms
-
Steep learning curve

Sage Business Cloud Payroll is a payroll platform that makes it easier for businesses and human resource managers to process employ payments. Sporting a quick, four-step pay run, the platform lets you enter hourly or annual pay, and Sage will then handle the rest.   

There are tools to process absence, bonuses, expenses, holiday pay, pensions and student loans. Additional features can process PAYE and HMRC tax filing, and there is even a mobile app to manage payroll while on the go.

More than anything, the software is easy and quick to use – you don’t need any experience or training to get around the user interface. However, if you do end up getting confused or experiencing an issue, you can access a 24/7 support service.

What’s worth noting is that this software is aimed squarely at small and medium-sized businesses, and offers transparent pricing.

Sage Business Cloud Payroll - feature packed solution

Sage Business Cloud Payroll - feature packed solution
Get 5 months free and explore the multiple features and functions of Sage of, better still, try this exclusive offer: Get Sage Payroll today and enjoy 6 months, instead of 5, absolutely free

The QuickBooks self-service payroll package can be tailored to suit any business (Image credit: Intuit)

Best mobile-friendly payroll solution

Reasons to buy
+
Mobile optimized 
+
Generates and sends payslips 
+
Variety of plans
Reasons to avoid
-
Quite a lot to learn
-
Costs add up
-
Almost too much choice

If you’re looking for a mobile-friendly payroll application you should definitely take a look at the venerable QuickBooks from Intuit. Working across smartphones, tablets and computers, the software functions as an affordable and easy system for managing employee payments.

Through the platform you’re able to generate pay slips and send them directly to employees, as well as mandatory forms. There’s a feature to calculate maternity and sick leave too, and QuickBooks will also remind you to send payments so you don’t forget. You can also quickly access employees and manage pension contributions from one dashboard. 

The QuickBooks self-service payroll package has both a monthly cost for the service, plus an additional fee per employee, with fees varying according to the number of features and payment tier required.

Read our full QuickBooks review.

QuickBooks - great deals on one of the best payroll bundles

QuickBooks - great deals on one of the best payroll bundles
One of the biggest and best names in the business always has deals and incentives available. For example, save time, track money, and get important insights using a plan that's right for you. Try it free for 30 days or buy now and save 50%.

Patriot offers business owners plenty of features including unlimited payments (Image credit: Patriot)

Best no-frills payroll solution

Reasons to buy
+
Account setup
+
Strong at the basics
+
Free trial
Reasons to avoid
-
Pay type limitations
-
Additional features incur cost
-
Could run slightly better

By using Patriot Payroll it’s possible to tackle both your accounting and payroll tasks, with the emphasis on ease of use, especially for small business owners. Patriot also gets a resounding thumbs-up for its efficient support infrastructure. The company has a long-standing pedigree too, with around three decades of experience shaping the look and feel of the current package.

Choose from one of two different packages that include the Accounting Premium option, which lets you handle business expenses, financial affairs and invoicing duties too. That’s currently $25 per month, while the Accounting Basic variant is just $15 per month, though it’s armed with a less comprehensive range of features.

Payroll can be tackled with a full service payroll package option, costing from $30 per month currently. There’s an additional $4 per employee/contractor charge of top of that. If you plump for this package you can run Payroll and Patriot deals with the payroll taxes side of things. Opt for the basic payroll edition and you’ll need to handle payroll and payroll taxes yourself. It costs less though, starting at $10 per month with $4 added for each employee or contractor.

Lookout for plenty of features, including unlimited payments to vendors, the option or creating and printing 1099s and 1096s, optional 1099 e-filing, expense and income tracking. There’s also the option for producing unlimited customer invoices, accepting credit card payments, recording payments, importing bank transactions automatically and integration of your accounts with payroll. 

Read our full Patriot Payroll review.

Patriot Payroll - affordable options for businesses

Patriot Payroll - affordable options for businesses
Frequently ranked as Best Value for Money, Patriot Payroll delivers easy onboarding, payroll delivery in three simple steps, free USA-based support and free direct deposit. Run unlimited payroll for your business free for 30 days.

BambooHR offers lots of features and two tiers of subscription (Image credit: Bamboo HR)

Best software solution for making payroll easy

Reasons to buy
+
Integration with HR platform 
+
Time-off tracking
Reasons to avoid
-
Not available as standalone product
-
Pricing vague

When searching for a good payroll solution you’ll generally find that most HR technology companies offer their own payment features or applications. BambooHR, for instance, provides a separate payroll platform that syncs with its employee-management software.   

The software allows you to eradicate double entries, add new employees quickly, and track employee hours and bonus payouts. Other features of the platform include time-off tracking, staff database and records, an applicant tracking system, performance management and electronic signatures.

BambooHR offers two tiers of subscription, starting with the Essentials plan at the lower end. The upgrade is the Advantage plan with a gaggle of additional features including support for on-boarding and off-boarding, electronic signatures and custom email alerts. Unfortunately, pricing is opaque, and you must get in touch for a quote.

Read our full BambooHR review.

Bamboo HR - fuss free payroll and more

Bamboo HR - fuss free payroll and more
Get a free price quote for one of Bamboo HR's packages that include everything needed to keep your business running efficiently.Choose from Essentials or Advantage options, which come with a complete collection of features and functions aimed at improving efficiency.

Hourly comes packed with features and currently offers three plan options (Image credit: Hourly)

Time tracking and payroll solved

Reasons to buy
+
Contractor-friendly
+
Strong set of features
+
Combo package is good value
Reasons to avoid
-
Niche appeal
-
Some complex areas

Hourly payroll covers other crucial areas of your business, with unlimited payroll runs, direct deposit and paper checks, automatic tax filing along with 1099 and W-2 handling all featuring as part of the package. Lookout too for easy handling of garnishments and benefits, while the combination of Time Tracking and Payroll offers the added benefit of smart works comp insurance. Priority phone and HR support is included too.

If you’re looking for a combination of payroll and time management software, with a worker’s comp insurance package also included Hourly is well worth investigating. It’s already doing a decent job of rivalling the likes of Gusto and OnPay, with three plan options including Time Tracking, Payroll or a combination package that includes both.

Opting for the combination deal lowers the cost overall as it’s currently $14 per month for each active user, with an $80 per month base charge. You can also experience it via a free trial or request a demo if you’d like to see exactly how it ticks.

Features are many and varied, with the Time Tracking package including the ability to track time for all of your workers with the benefit of automatic timesheet creation and GPS clock-ins. Overtime and breaks can also be monitored with ease and it’s all supplemented with detailed reports and audit logs.

Read our full Hourly review.

 

Hourly - quick and easy payroll

Hourly - quick and easy payroll
Hourly is the payroll app for small business owners who hate paperwork. Choose from the Gold edition, $6/mo Per person + $40/mo Base or Platinum for $10/mo Per person + $60/mo Base.

Workful offers competitive pricing plans and a raft of features (Image credit: Workful)

Best small business payroll wizard

Reasons to buy
+
Simple interface
+
No-nonsense feature set
+
Affordable solution
Reasons to avoid
-
A work in progress
-
Some limitations
-
Tax shortcomings

The benefit of Workful for small business owners has to be its ability to cover many bases at once thanks to payroll, HR and timesheets all being handled within one package. Developed by the people who brought TaxSlayer to market, this is an easy to use option that has a relatively straightforward setup process.

Pricing is keen too, with a free 30-day trial and a $25 a month paid-for service, which attracts a $5 for each employer per month surcharge. However, the single tier pricing helps to keep things even simpler while still offering payroll, time tracking and a host of employee tools too.

For the payroll aspect of the package you get unlimited payroll runs, multiple pay rates, built-in time tracking, state/federal tax forms and integration with QuickBooks. On top, you can also prepare W-2 and 1099 forms, create reports, produce electronic paystubs and carry out direct deposits. 

In addition, users get an employee portal for W-4’s, onboarding tools, check printing and everything can be access from any location. Time tracking follows suit with more on the features front, including payroll syncing, automatic calculation of overtime and hours plus PTO tracking. It also delivers customized policies and there are multiple accrual methods. 

Employee tools add another edge to the feature set, with the aforementioned employee portal allowing easy onboarding, expense tracking and a place to store documents and file for mileage reimbursement.

Read our full Workful review.

Workful - One price payroll deals

Workful - One price payroll deals
Enjoy the benefit of payroll, time tracking and lots of employee tools with a package from Workful. Explore the benefits with a free 30-day trial and then pay $25/month + $5/employee/month. 

Automation is central to a lot of what Uzio does making it ideal for businesses (Image credit: Uzio)

Best simplified HR and payroll solution

Reasons to buy
+
HR management
+
Automated payroll
+
Excellent onboarding
Reasons to avoid
-
No obvious pricing
-
Useability a bit clunky

The appeal of Uzio is its SaaS-based package that lets you streamline many of your business administration tasks into one single online platform. You get plenty of tools for getting the job done too, with everything from HR issues through to tax affairs all covered by the package. Add in the ability to manage records, ensure compliance and cover payroll duties and you have many business bases covered.

This cloud-based package does need to be tailored to fit your business, which means there are no off-the-shelf pricing options available. However, this will probably prove more favourable to businesses as it can be scaled to suit the requirement, with the likes of onboarding new employees, time-tracking, PTO and personnel tracking all on offer for companies of varying sizes.

Payroll is similarly well covered, with a fully integrated cloud-based system that integrates with the HR side of things. Therefore, your business can manage payroll, handle taxes, salaries of employees and then carry out year-end reporting all within the same application. That’s always going to be a bonus.

Automation is central to a lot of what Uzio does too, which, combined with intuitive dashboards and controls, makes multi-tasking a doddle. Uzio also offers a high level of employee self-service access too.

Read our full Uzio review.

Uzio - Transparent pricing and no hidden fees

Uzio - Transparent pricing and no hidden fees
Pick from a range of payroll packages that can be tailored to suit your business. Payroll from $4.50/month per employee + $30pm or sign up today to get the benefit of a 30-day free trial. Uzio also has HRIS, time tracking and more for your business needs.

Zenefits is perfect for small business users looking to tackle payroll (Image credit: Zenefits)

Best solid one-stop option

Reasons to buy
+
Solid all-in-one package
+
Great interface
+
Amalgamates tasks
Reasons to avoid
-
Support a mixed bag
-
Additional costs add up
-
Limitations on app edition

Small business users looking for a cloud-based package that can handle HR tasks and payroll will find Zenefits a good fit. It features three different variations on the theme, starting with Essentials with its $8 per month cost, per employee and features HR, time and scheduling, integrations and a mobile app as part of the package. 

The packages do have a minimum of 5 employees requirement however. If your business has less, you’ll still effectively be paying for at least 5. No matter, as Zenefits delivers the goods with its next option, the Growth package, which is $14 per month, per employee. It includes core HR, time and scheduling, integrations and a mobile app. On top of that there are compensation management and performance management tools. 

Meanwhile, a Zen package rounds it out, at $21 per month, per employee. It features all of the elements of the Growth bundle plus Wellbeing tools and the option for carrying out employee engagement surveys. Of course, Zenefits revolves around its powerful HR tools, from general administration through to onboarding and performance reviews.

The useful thing is that the HR data can also be used to tackle benefits options for employees and can be used to cover payroll, which is now an included part of the package. On top of that there are additional advisory services, which gets you unlimited access to a team of HR and payroll experts. 

However, there is an additional cost of $8 per month, per employee for this. Another option, which costs $5 per month, per employee is the ability to carry out benefits administration using your own broker. In addition, the payroll aspect comes with reporting tools plus tax and filing assistance.

Read our full Zenefits review.

Zenefits - Plans to suit all budgets

Zenefits - Plans to suit all budgets
Zenefits has a great selection of packages including Zen at just $21 down from $27 per month per employee, Growth at $18 down to just $14 per month per employee or the super value Essentials at $8 per month per employee, down from $10. Lookout too for special one-day offers.


Best payroll software: how did we choose?

Best payroll software: how did we choose?

In order to compile our best payroll software list we tried all of the software options available over a period of time. This allowed us to evaluate all of the features and functions designed to help small and medium-sized business work more efficiently. 

If you run a business and have employees then a good quality, robust payroll package is invaluable for letting you get the task completed. Processing payroll doesn't just involve producing checks and direct deposits either because you'll want to have a payroll system that can help you with calculating taxes correctly and staying on top of other accounting chores. 

Quite how many features and functions you'll need from your payroll software largely depends on how big your business is. While larger brands such as Sage and QuickBooks can often be easily scaled up as you need more functionality, it may be an idea to stick with a smaller scale, slightly cheaper option. After all, there's no point in paying for the best payroll software if it contains more features than you actually need.

Also consider

Also consider

While our main listing includes the top names in payroll software there are many other options to choose from. If you're in business and have employees you'll also need software to help handle HR requirements. There are payroll software packages that make this possible, all from within one interface. Others let you tackle numerous admin chores too, all within the confines of one bundle. 

Here's our selection of other best payroll software packages worth considering.

Square Payroll - basic but practical

Square Payroll - basic but practical
While it may not bristle with quite as many bells and whistles as some of its payroll counterparts, Square Payroll is mighty handy. This is especially so if you already make use of other Square apps in the portfolio, most notably for processing payments through your business using point of sale products. Get started for free.

SurePayroll - Great all rounder

SurePayroll - Great all rounder
Small business users with reasonably modest needs will find the power and potential behind SurePayroll ideal. It offers quick and easy payroll processing, but it's also useful for handling and managing company data. SurePayroll can also be easily adapted to suit the needs of businesses working across a variety of industries.

Rippling - employee management and more

Rippling - employee management and more
Employee management isn't just about processing payroll, which is why Rippling makes a solid option to consider. Keenly priced, this is a software package that delivers a lot for small business owners, without too much cost. It's easy to use too.

OnPay - power packed payroll and HR

OnPay - power packed payroll and HR
If you're looking for a one-stop payroll and HR solution OnPay is well worth further investigation. It has a great selection of scalable features, which make it suitable for business of all shapes and sizes. Competitively priced, OnPay is also free to set up.

Save time and money by getting a tailored payroll software quote

Save time and money by getting a tailored payroll software quote 

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Dr. Jonas P. DeMuro graduated summa cum laude from St. John's University with a Bachelor's of Science in Biological Sciences, and a minor in the Philosophy of Science. He went on to receive his Doctorate in Medicine from the Stony Brook University School of Medicine. He has authored and coauthored numerous academic publications related to Surgery, Trauma, and Critical Care. When not leading the charge in the global pandemic, he has written for a number of notable publications, including TechRadar, TechRadar Pro, Tom's Hardware, ITProPortal, Maximum PC, Top Ten Reviews and PC Gamer among others. He gets a kick out of seeing his work quoted and linked to in computing academic circles, as he recalls fondly that his last formal class on computing was in high school using the BASIC software language on a TRS-80 platform. How things have progressed!