The best eSign software solutions can make it simple and easy to sign digital documents online or in the cloud.
These often involved PDF files, which is a convenient way to share documents between users with different operating systems and devices, and they now form a key part of the best eSign software platforms.
So it's no wonder PDF has become one of the most used document file formats on the internet, and is commonly used for downloaded documents, and documents sent between different users, departments, and businesses.
The fact that PDF's can be file protected works in their favor for maintaining the integrity of the information and data sent in them, and this has made them especially use for business contracts, as well as service agreements, EULAs, NDAs, and other important documents.
This is all the more reason why it's useful to be able to sign PDF's directly, rather than have to print them out, sign, them scan and send. This is where E-signatures, or eSigning, comes into its own, simplifying the process of authorizing documents in your name within the PDF or similar format.
Luckily, there are a number of software packages available that deliver exactly this feature and service, meaning you can work more easily with confidential documents and contracts.
Here we'll showcase the best eSign software solutions currently available today, for all budgets and business sizes. We've compared these eSigning software across numerous factors, from their setup and ease of use to their customer support and security features. We assessed the integrations they offer and their pricing plans.
The best eSign software solutions of 2023 in full:
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We're going straight in with the big boy - Adobe Sign is the e-signature solution offered by one of the most famous names in the software business.
Adobe's service offers plenty of features and functionality. It's available via both the web and mobile app, so you can easily use your e-signature when away from the office. It offers an authentication service to ensure that those applied to important documents clear basic legal compliance, and of course, you can personalize your e-signature, too.
This eSign software meets the signing requirements across various regulated industries and in the EU. Recent enhancements include compliance for life science and pharmaceutical firms and integration with SAP SuccessFactors.
You can use this tool to track document status, so you'll know when it's been opened, signed, and sent back. Not to mention, Adobe Sign works across all Microsoft Office products.
signNow’s core purpose is to sign documents from any device. It could be a personal computer, tablet, or mobile phone. The app enables you to import documents and sign them digitally. It has many features to help you achieve that easily, which include the ability to import documents, team collaboration, reusable templates, two-factor authentication, and administrative tools.
signNow's registration process hardly takes any time and the user interface is quite simple to use. There’s a free version of signNow anyone can use. However, this version has significantly limited features. Instead, the premium version unlocks all the software’s features, making it the ideal one to use.
SignNow is a reliable tool for signing documents electronically. It’s a convenient software for individuals and businesses to create legally binding products with little stress.
Read our full signNow review.
Claiming to have more than 200 million users worldwide, there's no denying the popularity of DocuSign. The company is a dedicated e-signature solution provider, offering straightforward to use software to quickly and easy get your documents signed.
It's easy to get going with DocuSign thanks to its number of integrations with the likes of Google, Windows, Apple and SalesForce, as well as a number of apps for mobile devices. It puts a lot of emphasis on security, using strong encryption technologies and employing industry best practices for protecting the data it handles.
DocuSign had its application for Binding Corporate Rules (BCRs) approved, which is the EU's highest level of certification for data transfers outside the bloc. The Docusign Standard Plan works for up to three users or you can try DocuSign for free first with a 30-day trial.
Secured Signing is a more cost effective software than the above two e-signature solutions. It's cloud-based, meaning that it's easy to access and use your electronic signature from desktop, laptop or mobile device.
We're impressed by the sheer amount of extra services it offers. For example, there's a video confirmation feature where you can identify the signer and prevent any document tampering (if that's a concern). You can invite others to sign. And there's even options for document negotiation - a one-stop service to get to the all important dotted line as soon as possible.
Secured Signing also supports PDF files, including multiple numbers of signature fields for the same witness and multi-page signing. However, do note that pricing plans work on the number of documents to sign as much as the number of users.
Starting plans offer a single user up to 10 documents per month. After that pricing becomes dependent both on the number of users as well as the number of documents signed per month.
Although only overall pricing is provided on the website, on a per-user basis Secured Signing actually works out cheaper than a lot of other services, unless you have hundreds of documents to sign each month.
If you want endorsements from some familiar names, OneSpan Sign has got some pretty big companies using its e-signature software. How do IBM, BMW and the US Army sound for starters?
That said, OneSpan Sign still says that it's equally useful for small and large businesses alike, with an optimized, easy-to-use workflow across devices and personnel. It can be deployed on a public or private cloud, within your computing infrastructure only or a combination of the three. But as well as flexibility, the software also has the protection of your company's security at its heart.
There are also a number of integrations options also available to connect it to other services, such as Salesforce, Sharepoint, and Microsoft Dynamics. However, while both Professional and Enterprise plans are advertised, no flat-rate pricing is provided on the website so you will need to contact OneSpan for a quote.
Although Signeasy can obviously be used from your office or home computer, it seems to have channeled a lot of effort into making it mobile ready. It's cloud-based - so can be accessed on the go - and the mobile experience for phones and tablet is very smartly laid out.
Otherwise, it has many of the same features as the above e-signature services, but there's a real focus on simplicity (as the name suggests). You can annotate signature boxes so that it's crystal clear who needs to sign and how. And if you find that the same kind of documents need to be electronically signed over and over again, then it's easy to set up templates for reuse.
Pricing for Signeasy is potentially very competitive, with the Standard plan available. However, it has limited functionality and so the Plus and Professional plans might prove more useful.
Even then, Signeasy remains one of the most price competitive of all the services here, though more expensive plans elsewhere can offer more functionality. So it depends on whether those are features you'd rather pay for or not, with Signeasy providing a good entry-level service that is still useful for small and mid-sized businesses.
KeepSolid Sign is the offering from security and encryption specialists KeepSolid. It promises rapid, legally-binding signatures on any device, as well as offline access to signed contracts.
In terms of usability, there are annotation and collaboration tools alongside document tracking so its easy to make changes and work together on projects or legal processes. You can get documents from virtually any major cloud or email repository, including Google Drive, Dropbox, Box and iCloud. Simply import the document into KeepSolid Sign and add your signature.
The key selling point of KeepSolid is its security credentials as it fits into the company’s wider portfolio of safety and privacy tools and the app is protected by AES-256 encryption.
There’s a free trial available, and a personal plan. Note that prices are per team, not per user, like most rival services. Additionally, there's a discount for paying annually, making this a potentially price competitive service.
What is an eSign software solution?
An eSign software solution is a tool to facilitate the electronic signing of documents. eSign or electronic signature is a digital alternative to the physical signing of paper documents.
Along with being secure and legally binding, these electronic signatures can make document signing an effortless process.
Which eSign software solution is best for you?
When deciding which eSign software solution to download and use, first consider what your actual needs are, as sometimes cheaper software may only provide basic options, so if you need to use advanced tools you may find a more expensive platform is much more worthwhile.
Additionally, higher-end software can usually cater for every need, such as additional editing, compression, and conversion tools, so do ensure you have a good idea of which features you think you may require from your eSign software solution.
The best eSign software solutions: How we test
To test for the best eSign software solutions we first set up an account with the relevant software platform, then we tested the service to see how the software could be used for different purposes and in different situations. The aim was to push each eSign software solution to see how useful its basic tools were and also how easy it was to get to grips with any more advanced tools.