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Best files transfer software in 2021

Person typing on a laptop, transferring files online
(Image credit: Shutterstock)

The best files transfer software makes it simple and easy to manage and transfer files online, both individually as well as part of a team.

File transfer software has become increasingly important with the move to working from home. That means businesses need employees to be able to file and share documents online.

Collaboration is a key part of that, from team editing of documents and presentations, to staff and supervisor updating of time keeping spreadsheets.

However, collaboration hasn't always been a natural way for a lot of software platforms to function. While this is now improving, it's often the case that people and companies need to be able to transfer files and folders securely online for sharing.

This means not simply having a place to safely store your files online, but also use a cloud document storage service that allows you to also share those with other users.

Luckily, there are a number of providers who can do this, allowing you full control with regards to how you share. This means being able to set permissions to files and folders according to whether you wish to keep them private, allow read-only access, or of course allow full access for sharing and collaborative working.

Here then are the best files transfer software online, for sharing files among teams. TechRadar Exclusive

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(Image credit: Dropbox)

1. Dropbox

The file-sharing veteran

Reasons to buy
+Simple file-sharing process+Cloud-based cross platform
Reasons to avoid
-Limited free allowance

Even as the likes of Google, Apple and Microsoft have rolled out their own file syncing and cloud storage services, Dropbox (which has been going since 2007) remains the leader of the pack: it's slick, it's easy to use, it's reliable, and it works on just about any platform.

Files can be shared via a URL with a couple of clicks or taps from Android, iOS, Windows, macOS, Linux and the web, and time limits and password protection can be applied too. At the other end, the recipients can download files with or without a Dropbox account.

Maybe the only mark we can put against Dropbox is that you only get 2GB of storage for free. If you need more storage, individual and family plans are available, as well as business team plans, with annual payment discounts available.


(Image credit: Google)

2. Google Drive

File sharing made simple

Reasons to buy
+Easy to use+Very accessible+Generous allowance

Even the staunchest Apple or Microsoft fan would have to admit Google does the web stuff rather well, and Google Drive runs Dropbox very close in terms of sharing files - which one is best for you could well depend on which one you already spend more of your time in.

Files can be shared via email or link in seconds, though you don't get any time limit or password options in this case. What you can do is limit the edits that the file recipients can make: as you'd expect, it's perfect for sharing files from Google Docs, Sheets and Slides.

As with Dropbox, you can access Google Drive from just about every mobile and desktop platform out there. Users get 15GB for free across Drive and other services like Gmail, but if you need more, you'll need to upgrade your storage.


(Image credit: WeTransfer)

3. WeTransfer

File sharing, made simple

Reasons to buy
+No sign up or registration required+All handled via a one-page website
Reasons to avoid
-Limited free accounts

If you want something quick and convenient that's not tied to a bigger platform (like Dropbox or Google Drive), give WeTransfer a try. You don't even need to register an account, though you do need to supply an email address you can be contacted on.

Just pick your file (or files), enter the recipient's email address, and you're good to go – it's hard to beat in terms of simplicity. You can email or copy the link to the files, and the link stays active for a week. WeTransfer apps for Android and iOS are available, if needed.

All that is free, but with a Plus account you can set time limits for your downloads, password-protect your files, change the look of the share screen, and more besides.


(Image credit: Send Anywhere)

4. Send Anywhere

Lightweight and simple to use

Reasons to buy
+Lightweight and simple to use+Generous 10GB file size limit
Reasons to avoid
-Might be too simple for some

Send Anywhere offers up an even more lightweight interface than WeTransfer, so you can dive right in without any distractions or setup screens to work through. Despite the simple setup, you've got a variety of different file-sharing options to pick from as you go along.

Add files from the opening splash screen, and you can send them direct (through the site via a code), via a URL link, or via email. If you don't want to work with Send Anywhere through the web, you can install dedicated apps for Windows, macOS, Android and iOS.

Free of charge, Send Anywhere will let you easily share files up to 10GB in size, with the link active for 48 hours. However, for the Plus account you get 1TB of storage and can share files up to 50GB in size, track and limit downloads, and remove the ads.


(Image credit: Opentext)

5. Hightail

Solid and straightforward web sharing

Reasons to buy
+Simple to use on the web and mobile+Optional collaboration tools available
Reasons to avoid
-100MB file size limit

Hightail is a professional-level file collaboration service but there's a file transfer component that's easy to dip in and out of, even if you don't use everything else on the platform. It works straight from the web – you can just drag and drop your files into it.

There's a rather stingy 100MB file size limit in place, but the service is quick and simple and fast Your contacts get a URL they can click on to access the file or files you've selected, and there's no need to register an account at any stage. The files are available for seven days.

There's plenty more to Hightail, which you can get with a paid account, such as larger file sharing, advanced collaboration options, and unlimited storage.


(Image credit: Slack)

6. Slack

Replace email with this communications platform

Reasons to buy
+Free tier+Permission hierarchy+Generous storage

Slack isn't so much of an online file store as much as an online communications platform. However, if you're looking to share a select few documents rather than a huge archive then Slack might just work for you. 

This is especially the case if you're managing a project, or working as part of a team on a project, and need to keep all your documentation in one place.

This is easy to set up in Slack, and better still, ensure control over which team members have access over which documents. 

This provides an advantage over general file-sharing services, because it allows for much more user control - and especially respect hierarchies - without having to worry about overcomplicated permissions.

Even better is that Slack has a free tier with a generous 5GB of storage available per team member, so you can try it out with minimal investment other than a little time spent setting up your team(s). Paid-for plans allow for phone and video conferencing on top of messaging, with increases to member storage. 

David Nield

Dave is a freelance tech journalist who has been writing about gadgets, apps and the web for more than two decades. On TechRadar you'll find him covering news, features and reviews, particularly for phones, tablets and wearables.