Best note-taking apps
The wide availability of mobile devices, not least smartphones, means they can be easily used anywhere and on the go. This makes them an ideal device for taking notes on, and there are a large range of apps available.
It doesn't matter if you're an engineer on a call, a secretary taking minutes, or simply inspired by an idea while commuting - the ability to take notes on a mobile device can be a real benefit.
However, while there are basic software apps for taking notes, sometimes bundled for free with mobile devices, these can be quite limited to simply allowing typed-in text to be used. These days much more feature-packed note-taking apps are now available.
These more advanced apps can work in multiple forms, from trying to replicate the word processing experience, to imitating blank notepads in digital form and so allow for handwriting and sketching.
Additionally, some note apps also include the ability to add images, audio, even video, to your notes, and even share these directly with colleagues and working teams.
There are also sometimes options to work with multiple file formats to make sharing and collaboration easier.
Here we'll look at the best in note-taking apps.
- Want your company or services to be added to this buyer’s guide? Please email your request to firstname.lastname@example.org with the URL of the buying guide in the subject line.
Established and full featured
No list of best note-taking apps is complete without Evernote, which is one of the oldest and most fully-featured. Evernote lets you create both simple and complex workflows using a combination of notebooks, notes and tags to keep everything organized.
One of its best features for gathering research is the Web Clipper extension (supported in Chrome, Firefox and Safari), which lets you save entire webpages - including text, images and PDFs - with a single click. Notes can be accessed on laptops, mobile devices and the web, so you're rarely left with a situation where you can't retrieve what you've saved. Other features include the ability to set reminders, present notes PowerPoint-style, and merge them together.
Recent additions include new tables and a Siri integration for those using the iOS edition.
There's also a paid-for version, Evernote Business, which costs $14.99 for 2 users, and integrates with Slack, Outlook, Google Drive, Microsoft Teams, and Salesforce.
Microsoft's free notepad app
Like Evernote, OneNote lets you sync notes across various devices. While a free version is available on the Mac, the app is particularly useful on Windows 10-powered hybrid devices due to the interface's close resembling of an actual notepad.
Unlike Evernote however - which works more like a traditional word processor - OneNote lets you scribble on ruled pages with your device's stylus, and you can position text boxes, images and tables anywhere on the page. It also has a few features you're unlikely to find in other note-taking apps, such as the ability to record video and embed it in notes and embedding Excel spreadsheets and other Microsoft Office files. In fact, OneNote plays nicely with all of Microsoft's Office suite, so it's ideal if you're already invested in it.
However, do note that OneNote uses Microsoft's SharePoint platform, which is increasingly used by various businesses and even educational institutions to provide a backend for employees. Therefore do be aware that if your employer or even college has created a SharePoint account for you, you may find yourself continually having to login and out of OneNote to distinguish work and home accounts.
The powerful Mac app for notes
Ulysses has been around for a while now, and it's one of the most polished note-taking apps on Apple's computing platform. (One that's perfectly equipped for long-form writing, too.) Notes are written and stored in the app's proprietary Markdown style, which allows for inventive (and colorful) use of headings.
Added to that, images can be embedded in the form of links within documents; rather than displaying them in the body text, you can double click the links to preview image thumbnails. Ulysses also positions images in a sidebar that can also display a word count, mini notes and other information at a glance.
Ulysses uses iCloud to save and sync your documents, and these can be exported to a number of other formats, including PDF. Word .doc, ebooks, and HTML. All these extra features come a price tag, with Ulysses costing $39.99 a year or $4.99 on a monthly subscription.
Google's secret little pad
Google Keep is the simplest note-taking app on our list, both visually and how it operates. Think of Keep as your place for storing digital post-it notes, with each note dotted around the interface as if they were laid on a table in front of you.
Notes can be given labels, pinned to the top, given a color, paired with reminders and collaborated on in real time. It's much more minimal than other writing apps, which either works for or against it depending on your viewpoint. If you want to break away from your operating system's notes app, but don't want all of the features that come with other apps on our list, Google Keep is an, ahem, keeper.
Elegant writing and note taking
A relative newcomer to the note-taking app scene, Bear lies somewhere in-between Evernote and Ulysses, allowing you to create notes and sync them across various Apple devices using iCloud.
Using a Slack-like three-pane interface, you can arrange notes by applying hashtags, which allows a subfolder style system. Bear uses rich Markdown for editing, so you can insert links into documents without having to display the full URLs in a similar manner to Ulysses. However, Bear, which is pretty easy on the eye, and one of the few polished Markdown apps that allow you to insert images directly into notes, which could make it a far more valuable app overall if images are a big part of your workflow.
Bear 1.4 added Tag autocomplete, one of the most requested features for the app, so it's even better.
Most of Bear’s features are free to use on any iOS device, but there is a paid-for pro-version with additional themes, export options, which costs $1.49 a month or $14.99 a year.
A text editor with possibilities
Something of a left-field choice, Atom is primarily an app used for coding, but its sheer range of customization options means that you can mould it into a useful text editor too. Because it's based on common web standards, you can hack its CSS stylesheet to create just about any visual theme you can think of. Want to make it look and feel like Word 2016 with a Smooth Typing Animation-style effect? No problem.
Want to write in Markdown with a solarized color scheme? Then download the Markdown Writer extension and choose from one of the hundreds of community-generated themes.
Atom is far from perfect as a text editor due to its lack of one or two standard features - such as an automatic grammar changer - that have been standard in other note-taking apps for years. But it's certainly one of the most interesting and capable when in the right hands.
A special note about Atom is that it's a cross platform editor, which means it's compatible with Windows, iOS, and even Linux. Collaborative editing means multiple people can edit the same files using different operating systems.
The simplest way to keep notes
Simplenote’s selling point is its clear, simple user interface, making it easy to keep track of notes. It is available for iOS, Android, Mac, Windows and Linux, with data synced automatically. There’s also a web app if a client can’t be downloaded.
Tagging and search tools ensure users can find what they’re looking for and notes can be shared or published to others working in the same team or on a project. Simplenote backs up previous versions of documents so it’s always possible to revert to an earlier one.
Simplenote doesn’t have many advanced features, but is an ideal candidate for simple note taking. And best, of all, it’s free.
A collaborative workspace
Dropbox Paper launched in August 2016 and works across the cloud platform’s mobile suite for Windows, iOS, and Android. What separates Paper apart is its focus on collaboration, allowing teams to share their ideas, images and videos for projects.
There are integrations with productivity apps such as Google Calendar and Slack as well as some more surprising tools like Spotify.
Recent additions include new organisation tools such as the ability to create mobile folders on the go as well as improved delete and archive features. Dropbox also redesigned the Paper homepage which brings users Paper docs and Dropbox files together.
Its enterprise features make it an ideal note taking app for businesses, but it goes without saying that you get the most out of it if you are already a Dropbox customer.
Other note-taking apps to consider
The increased use of mobile apps has seen an explosion in the number of note taking and text editing applications released. Here are a few more that it might be worth keeping an eye out for:
ColorNote Notepad Notes is an app for Android devices, including the Amazon Fire tablet. It's only a simple program that is similar to Sticky Notes, but ColorNote Notepad Notes gets a mention precisely because it's one of the few note-taking apps that have been successfully ported to the Amazon app store.
Milanote isn't so much of a text-application as much as a pinboard for visual thinkers. It allows a mix of images, blocks of text, and lists, to be put together, and there are also draws to the side for holding page elements you haven't used but plan to do so later. Although not a mobile app, it is a web app optimized for mobile devices, which provides cross-platform functionality.
Zoho Notebook is a note-taking mobile app with a good stack of features. Users are encouraged to create separate notebooks within the app, each with a custom image. There's good support for images and rich text, and it's able to sync and backup across multiple devices.
Squid Notes is an app for Android that supports handwriting and sketching, which can be especially useful for working with text and images more quickly and easily. There are different types of "paper" backgrounds available. You can also use digital signatures to add to your files and export them in other formats, such as PDF.
Quip is less of a note-taking app as much as a collaborative word-processing and spreadsheet applications. It's pitched especially toward business use, not least for different teams to work together, whether in sales, HR, IT, or project management, and comes at a price of $30 a month for a team of five, and $10 per additional user.