Best medical transcription service of 2024

An image of a doctor showing a patient a medical record
(Image credit: Pixabay)

The best medical transcription services make it simple and easy to dictate medical notes, letters, and reports, in a more efficient and practical way.

Dictating patient notes is a common clinical practice, and having them transcribed by a secretary can be essential when you have a busy workload. But sometimes that just isn't practical, whether from staff absence, expense, or simply when you're on the go. In which case transcription services can become a very handy tool indeed, especially when updating patient records in your EHR or EMR software.

While there are some medical practice management software platforms that include automated transcription as a feature, these are not as accurate as transcription by a human, or even always available. This is where third-party transcription services can really come in handy, and while some do offer automated options their focus is overwhelmingly on human transcriptions.

However, unlike normal transcription services these are provided by people trained in using medical terminology - usually registered as a Healthcare Documentation Specialist (RHDS) or Certified Healthcare Documentation Specialist (CHDS) - so as to reduce the potential for errors or misspellings. 

Additionally, medical transcriptions services usually have to be security compliant to ensure that patient confidentiality won't be breached by the use of such services, so usually require submission either via a direct phone number, secure smartphone app, or audio upload feature on the transcription company website. Once completed, they can then send the transcription via a HIPSAA-compliant connection, and you can set up your notes in your software and set up any required invoices for patients in your medical billing software

Because of these issues not all transcription services are compliant, so to make choosing easier we'll feature the best in medical transcription services, especially where human transcription is the main featured service option.

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Reader offer: Free quote

Reader offer: Free quote

SmartMD offers a modern transcription service and provides guaranteed delivery for the following day. They also have other features like managed billing, referrals, and documentation.

Preferred partner (What does this mean?)

Reader offer: Free quote

Reader offer: Free quote

Acusis offers a range of transcription options including Acuvoice where you can record your dictation and Acusuite that not only records your dictation but also provides document processing and management, electronic signature, print, fax, and email services. 

Preferred partner (What does this mean?)

Reader offer: Free quote

Reader offer: Free quote

EHR Transcritpions are aimed at hospitals and large clinical providers which have a dedicated technology manager. It can provide dictation via a free telephone account, digital voice recorder, computer microphone, or the iPhone app.

Preferred partner (What does this mean?)


The best medical transcription service of 2024 in full:

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Best overall

(Image credit: SmartMD)
Smart transcription for the MD

Reasons to buy

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Free trial
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No contracts
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Patient tracking
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Clear pricing

SmartMD is a modern transcription service that is available as a standalone service or as part of a wider suite of medical services. Dictation can be done over the phone through a toll-free number, or through a smartphone app for iOS devices, or have recordings uploaded directly. Additionally, with EHR integration everything can be directly delivered into your patient's records.

SmartMD adds a number of additional value propositions to its service, not least guaranteed delivery by 9am the next day, and they can provide receipts by email or fax as required. There's also a feature to track a list of patients that need to be dictated for, and status reports. They also provide a range of other services such as managed billing, referrals, and documentation.

Another positive is that SmartMD makes their pricing structure very clear, with plans starting from 7.9c per line. There are multiple plans, offering ever increasing features and storage plans, for only nominal price increases. Additionally, there is no contract or minimum use to lock clients in, and there's a free trial available.

SmartMD also offers phone support seven days a week, and while most people would hope not to use it, by all accounts it's very well run and delivers what clients need when they need it.

Overall, SmartMD offers a wide range of features with a clear pricing structure, and the company does a good job to support clients.

Read our full SmartMD review.

Best for hospitals

(Image credit: EHR)
Specialist dictation services

Reasons to buy

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Specialist team
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Triple checks
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EHR records updated
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High security connection

EHR Transcriptions is a service provided by SameDay, which specializes in different transcription services. It's EHR Transcription service is aimed at hospitals and large clinical providers which have a dedicated technology manager, and allows doctors to make their dictations and have their EHR records updated automatically.

The main ways to provide dictation are via a free telephone account, digital voice recorder, computer microphone, or iPhone app. The recording is sent through a highly secure 528-bit encrypted VPN connection, and the transcription is assigned to staff by specialty to improve accuracy. The transcriptionists all work from the same office, so it's always the same people working on your reports rather than outsourced, and support is available seven days a week, with extended hours.

Work is triple checked with a manual reviews, followed through by an automated spelling/grammar check, before being human-proofed again. The whole process is intended to take less than 24 hours, and doctors can view, edit, sign, fax, print or download the finished document from the system with a single click.

There are no set up fees and no long-term contract, but you will still need to ask the company for a quote to price the service you need.

Read our full EHR Transcriptions review.

Best automated

Dragon Medical One

(Image credit: Nuance)

3. Dragon Medical One

Best automated medical transcription service

Reasons to buy

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Choice of support options
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Conversational AI
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Uptime maximized
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Transparent pricing

Reasons to avoid

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User complaints of transcription errors
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No live transcribers

Nuance Dragon Medical One is an AI workflow assistant for clinical settings. It offers customizable features, such as vocabularies and templates. 

With a 99.5% uptime, it is used by 10,000 healthcare organizations globally. Benefits include reduced documentation time, improved accuracy, and increased security. It eliminates the need for medical scribes and provides ongoing support. 

However, it has some issues with transcription quality. Users with heavy accents may experience errors. Overall, for those looking for a computerized voice recognition solution, we can see why it is a market leader. 

Best for speed

(Image credit: DataMatrix)
Transcribe into the data matrix

Reasons to buy

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Android + iOS apps
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Suite of services
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Voice recognition

DataMatrix Medical use qualified transcriptionists and virtual scribes to provide transcription services and update EHR records. Although it advertises a general workaround of 24 hours, it also promotes a turnaround time of as little as 2 hours if required.

They also offer additional services to help increase the administrative efficiency of your practice, not least document scanning and general paperwork management that works directly with your EHR system. DataMatrix Medical also provides other integrated services, such as authorization and referral management, coding, and billing solutions.

Even if you just want to focus on medical transcription, DataMatrix covers this by allowing dictation audio to be sent via a smartphone app (iOS and Android available) or by an uploaded digital recording, which is manually transcribed and proof-read and finished within 24 hours. However, for doctors already using voice recognition software built into their EHR solution, DataMatrix Medical also offer to clean up and correct notes directly in your EHR.

There's no upfront pricing provided, but DataMatrix Medical advertise a free trial and no long-term contract.

Read our full DataMatrix Medical review.

Best for options

(Image credit: The Dictation Source)
A source of scribes

Reasons to buy

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Android + iOS
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Live scribes
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Expanded services

The Dictation Source offers a number of service options for clinics beyond just transcription, including speech recognition, coding, and virtual scribes to cover patient visits.

The transcription service offers recording and uploading via a toll-free 800 number, plus apps for both iOS and Android devices, as well as digital manual uploads. The service aims to increase efficiency by offering unlimited macros & templates for every medical specialty, and EHR/EMR entry can be done manually or through a HL7 interface.

There are features for real-time reporting, plus online editing, printing and electronic signing available, as well as secured email and fax options. 

They do also offer an expanded range of services to help with document management, not least virtual scribes to provide real-time transcription and update EHR during a patient's visit. There's also an option to provide coding and document management services as well.

Although no fee structure is advertised, The Dictation Source doesn't charge start-up or minimum fees. There is also an option to use automated speech recognition services for a lower cost.

Read our full The Dictation Source review.

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Brian Turner

Brian has over 30 years publishing experience as a writer and editor across a range of computing, technology, and marketing titles. He has been interviewed multiple times for the BBC and been a speaker at international conferences. His specialty on techradar is Software as a Service (SaaS) applications, covering everything from office suites to IT service tools. He is also a science fiction and fantasy author, published as Brian G Turner.