Best invoicing app of 2024

The best invoicing and billing software make it simple and easy to manage your business income and expenses, to show your profits, as well as deal with taxes. The right package can boost efficiency and make it much easier to process incoming and outgoing payments.

Best invoicing app: quick menu

Although invoicing was traditionally done on paper, most businesses have now moved to doing things digitally. While you don't have a stack of paperwork to wade through, using software as a replacement means that billing and invoicing still needs to be carefully managed, which is where choosing the right package can help.

The best billing and invoicing software makes handling your income and outcome much more manageable. Even better, many options cost little to use, or are even free for light use. Free trials are commonplace too, allowing you to test packages without commitment. This is a great route for startups or small businesses to see which option works best for them – and even enterprise versions are available.

Many of the best invoicing solutions run from the cloud, so there are usually no downloads, just a web portal from which your invoices and billing can be set up, accessed, sent, or edited using mobile apps. Crucially, this can be done no matter where you are located.

Additionally, it’s not just plain invoices that are provided, but workflows that factor in the likes of estimates and time taken, as well as delivering a breakdown of costs, even for team collaborations.

Some invoicing software works as a standalone package, but others work as a part of a wider accounting software platform, which means you can upgrade to something more complex as you need to. Additionally, invoicing software can also work with some expense tracking apps and software.

Below we list what we think are the best invoicing software currently available.

We’ve also highlighted the best payment gateways.

Reader Offer: 30-day free trial

Reader Offer: 30-day free trial
FreshBooks offers a user-friendly invoicing solution for small businesses with simple to make and edit invoice templates that look amazing. On top of that, it integrates convenient payment processing solutions and a raft of handy features. This includes being able to charge a deposit, and automate reminders. 

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Reader offer: 14-day free trial

Reader offer: 14-day free trial
Zoho Books delivers a comprehensive suite of invoicing & accounting tools that suits a wide variety of businesses. It has a clean and simple interface and a great mobile app. Currently one of the better value packages that easily integrates with other software solutions of the Zoho Suite, like CRM and Expenses.

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The best invoicing apps of 2024 in full:

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Best overall

(Image credit: FreshBooks)
Best simple and easy invoicing software

Reasons to buy

+
Templates provided
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Automated payments
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Get paid in any currency

Reasons to avoid

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Basic customisation options
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Occasional interface quirks
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Apps lack refinement

FreshBooks makes invoicing and billing easy, with simple to make and edit templates, and a raft of features to ensure the overall process is streamlined and effective for a range of business models.

This includes being able to charge a deposit, and automate reminders. Additionally, everything is stored online in the cloud so you can access your saved data using mobile apps from any device. You can also keep track of your business billing and expenses, and there’s an especially handy feature which allows you to connect to your bank account to import the data for easier expenses management.

If you charge for your time rather than products, there’s also a timer feature that allows you to keep track of how much billable time you spend on a project. This also applies if you run a team and need to keep tabs on how much work each person has spent on a project for setting up an overall charge against a specific client.

Furthermore, this can also be presented in a broken-down format for the client so they know what they’re paying for. If the client is concerned about costs on a project, you can also allow them to access any estimates in the cloud as required.

Read our full FreshBooks review.

FreshBooks - Get 50% off for 3 months$7.50 a monthjust $12.50

FreshBooks - Get 50% off for 3 months
You'll start saving right away with FreshBooks, with a 50% off for 3 months deal running currently. Choose from four different packages, including Lite that's just $7.50 a month, down from $15.00. Or, FreshBooks most popular option is Plus, which is just $12.50 down from $25.00 a month.

Best for billing

(Image credit: Zoho)
Best all-in invoicing software for billing

Reasons to buy

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Simple templates
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Automated reminders
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Lots of power tools
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Free

Reasons to avoid

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Heavy users might prefer Zoho Books
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Complex advanced features
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Interface a bit patchy

Well organized and easy to use, Zoho Invoice is a comprehensive invoicing software solution for small to medium-sized businesses. It comes with many features that are simple to navigate, and a number of these can be automated to save you time with billing.

Zoho Invoice also offers its own report generator and as it’s run through the cloud you can access and update it through the available apps. This product is also integrated with 11 payment gateways and can bill internationally, so there shouldn’t be any problems with taking payments.

If you’re looking for a solution for managing invoicing, billing, quotes, contacts, and expenses, Zoho Invoice covers all these and can be further integrated into other Zoho products, such as Zoho Mail, Zoho CRM, and Zoho Books.

For up to five users the software is free to use, and that could be very useful for a startup looking to test the waters and see whether Zoho Invoice is worth continuing with.

While there is a more expensive plan for unlimited customers, it might be worth upgrading to Zoho Books instead of taking that option, as the latter offers both the invoicing software as well as comprehensive accounting software. So for heavy users, unless you have an alternative in place, it might be better to upgrade the product rather than the plan.

Read our full Zoho Invoice review.

Zoho Invoice - Get started for free$0 cost option

Zoho Invoice - Get started for free
Explore the powerful features and functions of Zoho Invoice with no money down thanks to a currently available $0 cost option . Small businesses will find it's perfect for billing multiple customers through to sending automated payment reminders. You can also accept payments via cash, checks and ACH.

Best for simplicity

(Image credit: Simplybill)
Best billing software that makes invoicing simple

Reasons to buy

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Large number of invoicing templates
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Automated tax rates
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Backups provide redundancy against accidental deletions

Reasons to avoid

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Might be too basic for some
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Payment gateways unsupported
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Less practical for large volume use

As the name suggests, Simplybill is a simplified billing software which includes all of the basic features you would expect for setting up and sending invoices, including the ability to set up automatic tax rates (even for different countries).

The product runs in the cloud, allowing you to access your account on the go through mobile apps, and you can elect to receive push notifications in the event that an invoice becomes overdue.

One drawback is that there is no support for any payment gateways currently, although Simplybill allows for PayPal subscription links.

Read our full Simplybill review.

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SimplyBill - try it free for 14 days
Get to grips with everything SimplyBill has to offer thanks for a 14-day free trial, which has no hidden fees and you can cancel at anytime. Like what you see? Choose from Basic at $5 per month, Enhanced for just $15 per month and a Premium edition that's great value for just $25 monthly.

Best for options

(Image credit: Invoicera)
Best invoicing software for lots of billing options

Reasons to buy

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Integrates with 25+ global payment gateways
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Manage multiple companies
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Automatic subscriptions

Reasons to avoid

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Limited reporting
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Not a complete accounts solution
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Less templates than some

Invoicera is another billing and invoicing software platform for managing payments, time tracking, and project costs. Like most others, it’s cloud-based so can be accessed using apps when you’re out and about. Setup is simple but the software has a number of features that will allow you to cover almost any aspect of billing outside of direct accounting.

Although Invoicera doesn’t have as many templates as other providers, the ones offered are fully customizable. There are also a number of options for automation, including recurring invoices and subscriptions, all of which can be paid for through a comprehensive range of payment gateways.

Additionally, Invoicera has a nifty feature for automatically adding late payment fees where applicable. Another interesting option is the ability to operate multiple trading names or companies through the same account.

There’s a free starter package for up to three clients, after which there are a variety of paid plans are available.

Read our full Invoicera review.

Invoicera - Try a 15 day trial for free$29 per month

Invoicera - Try a 15 day trial for free
Perfectly designed plans for business users with a range of options to choose from. Invoicera's most popular option is just $29 per month, but there's something for any size of business from the free Starter edition through to Pro for $15 per month right up to Infinite for $149 per month. 

Best for control

(Image credit: NCH Software)
Invoicing software that lets you take control of billing

Reasons to buy

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Simple program
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Control your own data
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No cost for additional users

Reasons to avoid

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No payment gateway integration
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Not cloud based
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No frills interface

For those business owners who want more direct control over their data, Express Invoice from NCH Software is a downloadable billing and invoicing software that runs on your own business computer or network, rather than in the cloud.

This offers the benefit of being able to directly print or fax invoices rather than simply sending them as an email as with other solutions. It also means you have control of your own business data, rather than a third-party having responsibility for it. Although there are no mobile apps, Express Invoice does allow you to sync other devices such as laptops, Android phones, and even Amazon’s Fire tablets.

Furthermore, it’s a simpler app than others featured here, focused on the quick and easy generation of invoices from quotes, rather than handling direct billing and payment.

Pricing starts with a free Basic version, although a paid-for version is also available for handling multiple businesses. Also bear in mind that because it’s a downloadable program, you can add users without it costing extra.

Read our full NCH Express Invoice review.

NCH Software - buy online and get 30% off just $79.99just $69.95

NCH Software - buy online and get 30% off
Get the most from this easy invoicing software to manage and track your billing on Mac or Windows machines. NCH currently has big discounts on its software, with Express Invoice Plus down from $129 to just $79.99. Express Invoice Basic, meanwhile, currently costs just $69.95 down from $99.

Beat for ease-of-use

(Image credit: Paypal)
The easy online invoicing software solution

Reasons to buy

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Simple to use
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Payment processing
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Flexible
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Web or email

Reasons to avoid

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Best for smaller businesses
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You'll need an account
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Not massively automated

Paypal offers one of the simplest and easiest to use ways to invoice clients - and get paid. Invoices can be sent or transferred from multiple currencies, and Paypal can automatically convert payments into the currency of choice when you need to bank it. 

Individual invoices can be sent by email, and there are subscription options. However, that's about as automated as it goes, which is why Paypal is better suited to small volumes, and while might be a good solution for freelancers who only need to make a few payments per month, it's not so suitable for retail unless built into existing ecommerce platform, which is perfectly possible with most common platforms.

Where Paypal really shines is in the simplicity of use. You don't need to download software or keep it updated, you simply login to the website and select the options you need, then copy out the code for a payment button.

Paypal also keeps a record of all payments and transactions available on its website so you have a clear record when it comes to accounting as required. Additionally, transferring payments from Paypal to your bank account is usually a fast and worry-free process.

Read our full PayPal invoicing review.

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PayPal - Send an invoice for free
PayPal makes it easy to manage your billing and get paid from virtually anywhere. Customers can make a payment securely in just a few clicks and you can receive your money in minutes. Right now it's possible to send an invoice for free too, and all you need to do is sign up for a PayPal account.

Best free

(Image credit: Invoice Expert)
Simplify your invoice and billing needs with this free software

Reasons to buy

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Free software
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Easy to upgrade

Reasons to avoid

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Lite version is just that
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Fairly simplistic design

Invoice Expert is free software dedicated to helping small business folk streamline their invoicing tasks without the need for any expenditure. As a result it comes with a surprisingly well-developed array of tools, which can speed up workflow and improve office business efficiency. 

Alongside allowing you to send out invoices, the program can turn its hand to a wider range of billing duties and also help you manage your inventory. 

While the software is aimed primarily at the small business end of the spectrum, Invoice Expert can be used by larger concerns and workflow can be managed all from within a Windows-style dashboard area, making it of universal appeal.

The Invoice Expert Lite edition is just that, it’s a slightly pared down version of the Advanced version. While Lite is completely free to use, the Advanced option has a lot more features for a one-time fee.

Read our full Invoice Expert review.

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InvoiceExpert - Get started for free
If you're looking for a quick and easy invoicing solution then Invoice Expert Lite is just that. Better still, you can make use of it's powerful features for free. Need more functionality? Try the Advanced package, which currently costs just $69.95.

Best for analytics

(Image credit: BillingPlatform)
Powerful cloud-based billing software

Reasons to buy

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Covers several bases
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Quality design and build
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Great level of help

Reasons to avoid

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Pricing structure not clear
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You'll need to have a demo
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Might be overly complex for some

BillingPlatform is a cloud-based software solution for businesses that want to offer subscription billing and invoicing services. It combines a range of tools including billing management, products and pricing, accounts receivable, account management, revenue management and business intelligence. 

As is the norm for many SaaS packages the BillingPlatform software does not come with an off-the-shelf pricing structure per se. You can do the routine thing of organizing a demo with them initially, which will allow you to see if it’s going to be a good fit for your business. 

The account management side of things delivers powerful control of accounts and their hierarchies, with a central customer portal offering insights into invoices, outstanding balances and payments. There’s also a sizeable revenue management capability on offer that features a configurable sub-ledger that can be customized to suit. 

Rounding it out is an accounts receivable side to BillingPlatform that takes control of payments, credits and refunds plus any dunning issues too. Finally, the business intelligence part of the BillingPlatform equation delivers complex reporting and analytics along with dashboards.

Read our full BillingPlatform review.

BillingPlatform - A complete billing solutionrequest a free demo

BillingPlatform - A complete billing solution
Larger businesses will love the appeal of BillingPlatform as it can be scaled to suit the size of your company. The best way to decide how well it can help your business become more efficient is to request a free demo.