Best dental practice management software
The days of the paperless practice are almost here, with most businesses migrating their software needs into the cloud - and dentistry is no different. Software as a Service (SaaS) is increasingly becoming the norm for all forms of office and practice management, in order to ensure greater efficiency and productivity. Automated workflows and data analytics allow a dental practice to see where savings can be made and profits increased.
Practice management (PM) software for dental practices will generally cover four main areas: administration, charting, billing, and communications. For administration this will usually be centered around a calendar and scheduling, to track which appointments have been made, and which need to be added. Automated features can highlight space in a calendar for best efficiency.
Charting for patient records will usually involve some form of graphics or modeling software to make it clear what treatments have already been carried out, and which ones are pending. Software can often be integrated with imaging equipment and x-ray sensors to make it easier to keep patient records comprehensive and up to date.
Billing will cover fees and charges, not least automating claims with insurance companies and tracking payment status on these. Additionally, good practice management software will also post reminders for unpaid bills, and sometimes even check insurance eligibility before a treatment process is decided upon.
Communications is usually centered on a patient portal, to allow self-service and provide a point of direct contact with customers - ensuring that appointment dates are clear and provide reminders to patients. It also allows those same patients to track their appointments, bills, and raise any queries directly by email or text.
Here we'll list the best in dental practice management software.
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For streamlined dental solutions
Dentrix https://www.dentrix.com/ provides a comprehensive cloud-based software platform for managing all aspects of a dental practice, covering key areas of business management, clinical charting, patient engagement, as well as billing.
The business management feature provides an overall view of how your practice is operating in terms of efficiency and productivity, and allows the creation of key reports covering financials, patient stats, references, and more. As the platform is mobile friendly, this allows you to check specific information on the go or at home, as well as check on general performance. The clinical charting feature provides 3D modeling of any patient's teeth, and make it easier to suggest a course of treatment to suit that patient.
The patient engagement feature provides self-service tools that provides automated messages and schedules. It can also send out alerts to confirm appointments and let you know which patients have not confirmed. Billing and collections is also made easy by allowing you to streamline insurance claims as well as manage card payments. Real-time reporting tracks reimbursements, and automated checks insurance eligibility before treatment.
There are various training options available to suit you, from in-office courses to seminars, and staff can be trained at a pace that suits your practice.
The open source dental suite
Open Dental is an open source practice management software suite for dental practices of all sizes. The fact that the software is open sourced means that it can be easily customized to fit any needs or demands of an individual practice and the platform has a well-supported community. The software is also cloud-based so you can run it through a web app on desktop or mobile device.
Open Dental comes with a number of features, not least graphical charts and reports, prescriptions, and discount plans. There is also an eServices bundle to provide a patient portal that comes with online web forms, integrated email and texting, scheduling, reminders, and confirmations. There are also a number of program bridges, especially to cater for imaging software and importing the data, as well as clearinghouses and third-party applications to provide additional services, not least for productivity and workflow management.
Although the Open Dental software is open source, it is not free. There's a fee structure for use of the software, to receive updates, and receive support. However, rather than a simple fee rate or tiers, there'a s basic level of fees plus a number of additional fees according to the number of users and features used, then discounts applied according to practice size which means it may not be clear what actual costs will initially be.
Get the max from your dental practice
DentiMax provides cloud-based dental practice management software as well as imaging software and radiography sensors, all of which can work easily together.
DentiMax includes a standard range of practice management features for paperless administration, not least patient charts with realistic tooth display, as well as insurance verification and e-prescription functionality. It also includes some nice customizations, not least the ability to set up your own home screen with shortcuts links to areas of the software you're more likely to need. You can also customize patient listings with column and display filters as required.
The company also develops its own imaging software, which can work with a large range of x-ray sensors, intra-oral cameras, panoramic and cephalometric units, as well as its own in-house x-ray sensors. Any of these can work with the DentiMax practice management software to allow images to be saved directly into a patient's records.
There are four different plans available, with the cheapest starting from $49 per month, though some of the charting and administrative tools are limited. The Standard plan offers access to more clinical management tools for $99 per month, while the Complete plan allows for a wider range of paperless features for $199 per month. All three plans are charged with an additional $199 set-up fee.
Get away from straight and narrow practices
Curve Dental also provides a cloud-based practice management suite that aims to make work easier for assistants, hygienists and dentists. Scheduling is made simple with drag and drop functionality, and uses color coding to make it easier to identify appointment types. Dates and times can be blocked out according to your needs. Images, patient history, and treatment options are available with a click of the mouse.
Charts are provided in a clear user interface with realistic tooth modeling and color coding for treatments so its easy for all staff to follow. Imaging is an integrated feature of the software, and it's easy to manipulate these to examine them better. You can also set up preferred manipulations and and filters by default, making it easier to get at the information you want more quickly. Measurement tools also work easily and seamlessly with your images, which are saved and synced in the cloud.
The billing feature is set up to simply payments and adjustments, and provide patients with easy to follow statements. Recall and insurance management are built in to make reimbursements easy to manage, with payments automatically applied to the insurance portion or the patient portion of the treatment record.
There are four main plans available, most of which cover the same features, with the main variation being access to automated reminders, custom forms, and native imaging. However, for pricing you will need to contact Curve Dental directly. Be aware that there may be set-up and training fees on top of any monthly payments.
Intelligent productivity management
Dental Intelligence isn't so much a practice management platform as much as a productivity suite that integrates with one, to provide auto-generated reports and analytics. The aim is to make it simpler and easier to manage your practice efficiency and make it more profitable. It's a cloud-based solution that runs from a mobile app, making it easy to access from anywhere, whether in the office or on the go.
Each morning the software provides a review or performance the previous day, and a plan of action for each team member for the day based on set goals and KPIs. It also autogenerates call lists for appointment confirmations, hygiene recare, unscheduled treatments, and collections, to ensure that unscheduled appointments are never missed and which due payments need to be chased up.
Dental Intelligence also provides a smart caller ID to work with your phone system, so that when a patient calls from a number on their records, a pop up will appear providing basic information on the patient's last visit date, along with information on due appointments or payments. There'a also a smart scheduling feature that aims to fill empty slots with due appointments and keep track of outstanding invoices. It can also compare the performance of different team members for training and development purposes.
No pricing information is provided, but potential customers are invited to try a free demo first before contacting sales for a price.