In addition to this some also have a feature that enables users to backup even when they are out of the office and don't have an internet connection. The software runs in the background so that when they get a connection again it then starts to synchronise the backup to the vault.

Reducing the potential for data loss

Device theft or loss and consequent loss of data is probably one of the biggest headaches for Organisations and with the EU looking into fining companies even more than even the Information Commissioner's Office (ICO) currently can (the maximum penalty being £500,000), making sure that they minimise the risk of data breach. With this in mind, you need to make sure that the backups are not only encrypted, but the software provides users with a detailed audit of what was on the device at the time of loss. This is because many companies don't actually know precisely what data was actually lost and often admit to losing more than they did, simply because the user wasn't sure what data was involved.

This may seem a little irrelevant when you consider that the data is also encrypted on the device as well as during the entire backup process and therefore relatively safe. However, by being able to find out what data was lost you can use it to look at your processes and, potentially, reduce the amount of future risk. The software can also be used to block ports so that you can control the ways in which data leaves your company. Added to this many companies have found that as little as 25 per cent of devices actually use encryption because end-users disable it as they feel it slows down their productivity - this system allows centralised management of the entire encryption process.

Consider backup when you build the network

Backing up is essential part of everyday life, but you don't want it to slow your business down when staff are already working on slow network connections. Over the years the cost of storage has gone down and down but the cost of bandwidth hasn't and it is unlikely to as businesses and individuals demand more and more, faster networks.

Companies need a way to backup data without affecting productivity, but still remaining secure and then being able to call on those backups again when the data needs to be restored. Couple this with the influx of devices running new software such as Windows 8 and your problems have got a lot more complicated; unless you keep a local cache that keeps the data close before copying it over to a centralised backup vault.

So the next time you think about your backup, think about your network and the impact all those backups have on it. If your network is slow when people are working on it, how much slower is it when they are all backing up over it at the same time?