Best document scanning apps
Despite the fact that we live in an increasingly digital world, many organizations still print out important documents on paper - whether it be a letter, contract, bank statement, invoice, receipt or educational handout.
Some people still rely heavily on paper, too, because they don’t have access to the internet. But this is only a minority of folks, with estimates suggesting that just 10% of British homes and 11% of American homes aren’t connected to the internet.
At any rate, there is still a lot of paper around, and managing it all can be challenging. Most of us end up misplacing important physical documents at one time or another.
But technology, as it often does, can save the day in the form of document scanning apps. With these, it’s possible to scan paper-based items such as letters, receipts and contracts using the camera of your mobile device.
You can then keep them safe and stored on the cloud for future use. The other benefit of this sort of software is that it lets you send documents quickly. Here are the best document scanning solutions out there right now.
- Also take a look at the best document management software
A trusted document scanning app
With around 500 million users around the world, Dropbox is clearly one of the most popular file sharing and cloud computing tools on the market. And it also offers a nifty, mobile-based feature for scanning documents, which is capable of capturing text, multi-page documents and photos.
Dropbox’s scanning capability works across Android and iOS devices, giving you the ability to transfer important documents to the cloud in a quick and easy manner. However, there are a few limitations. The feature only works with typed documents written in English at present, and there’s no support for PDF files.
At any rate, Dropbox Business is a great way to store and organize sensitive company documents. With it, you’re able to recover and restore misplaced files, create and share content with colleagues, access files from any device, get feedback on work, protect files with passwords and other security features, and control who can access certain documents.
The standard edition costs £10 ($13.50) a month per user, providing 2TB of cloud storage, 120 days of file recovery, 256-bit AES and SSL/TLS encryption, smart sync, Office 365 integration, admin console access, remote device wipe and a range of collaboration tools. There is a 30-day free trial available.
A multilingual scanning app
If you’re looking for something a little more advanced, it’s worth checking out Abby’s FineScanner. The software uses optical character recognition to scan text in 193 languages.
Compatible with Android and iOS, the app lets you scan both printed and handwritten text with your mobile device. FineScanner works with 12 file formats, including DOCX, PDF and TXT. The great thing about the app is that it preserves the original document formatting.
What’s more, you can access a set of easy-to-use annotation tools to add signatures and notes to text. And the iOS version of the software sports a feature called BookScan, which lets you digitize books with ease. It turns facing book pages into separate images, removing any defects.
Once you’ve conducted a scan, you can share it with anyone over email or save it to cloud storage lockers such as Dropbox, Evernote and iCloud Drive. Currently, FineScanner is free to download on Android and iOS devices, but it offers in-app purchases if you’d like to get more storage and capabilities.
A powerful option for scanning documents
Genius Scan is yet another popular mobile scanning app, with its developers claiming that the software has digitized more than half a billion documents to date. Described as a “scanner in your pocket”, it lets you turn paper-based documents into JPG and PDF files.
Headline features include smart page detection, perspective correction and image enhancement. And with patch scanning, you can create digital copies of dozens of pages within seconds. The app also enhances the legibility of documents, ensuring they’re readable, and you can keep your files organized with titles, tags and a search function.
Just like FineScanner, you can upload scanned documents to a range of cloud storage platforms, including Dropbox, Evernote, Expensify, Facebook, Google Drive, OneDrive (and OneDrive for Business), OneNote, FTP, SugarSync and WebDAV.
Easy-to-use document scanning software
Scanbot is positioned as an easy and fast way to create high-quality scans on iPhone, iPad and Android devices. According to the developer behind the app, it is capable of making “hundreds of decisions to capture the document perfectly”.
With the software, you can scan documents, receipts, sketches, whiteboards, business cards, labels, QR codes and barcodes. Once you’ve scanned an item, you can choose from five color modes to make it look perfect. There are also tools to crop and optimize scanned documents, all of which are automatically captured in 200+ dpi.
You’re able to save documents as PDF or JPG files, and you can upload these to a range of major cloud services. The software supports iCloud, Google Drive, Dropbox, Evernote, Amazon Drive, Slack, Todolist, OneDrive, OneNote and Box.
If you plan on using Scanbot for business purposes, you can easily fax documents directly from your mobile device in 50 supported countries. As is the case with most of these apps, Scanbot is free to download on Android and iOS, with the option of in-app purchases.
A business-grade scanning solution
As the name suggests, CamScanner is an app that turns the camera of your mobile device into a document scanner. With it, you’re able to scan a range of documents, from invoices to receipts. The software turns scanned documents into PDF files, which are automatically uploaded to cloud services such as Box, Google Drive, Dropbox, Evernote and OneDrive.
Targeted specifically at business users, the app lets you invite colleagues to view and comment on scans. However, they must have a user account to do so. There’s also an advanced editing feature, which lets you add annotations and watermarks to documents, making them look more professional. For improved security, you can add passcodes to documents.
The app is free to download on Android and iOS, but you can upgrade to a premium plan to get 10GB of storage, send document links with password protection, batch download documents, and more besides. You have the option to pay either $4.99 (£3.70) a month or $49.99 (£37) a year.