Mailbird Pro review

Manage your emails seamlessly

Website screenshot for Mailbird Pro
(Image: © Mailbird)

TechRadar Verdict

Mailbird Pro makes it easy to manage multiple emails from a single location.


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    Free tier available

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    Third-party integrations

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    Customizable layout

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    Email syncing


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    No email filtering

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    No mobile app

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In 2012, two Danish entrepreneurs -- Michael Osen and Michael Bodekaer -- teamed up to launch the first version of Mailbird as an alternative to existing email clients. They released the beta version in 2013 and the full version in 2014 having IMAP support, keyboard navigation, and several other differentiating features.

Over time, Mailbird added integrations with many third-party applications (e.g., Facebook, WhatsApp, and Twitter) to provide more functionality. The developers also released the app in different languages, including German, French, Spanish, Portuguese, and Italian, making it suitable for a widespread European audience.

Though the company started in Denmark, Mailbird has relocated to Palo Alto, California to tap into the much bigger presence of tech talent and funding for startups. 

Mailbird Pro: Plans and pricing

One good thing about Mailbird is that there’s a free version anyone can download and use without limits. However, this free tier lacks advanced features such as email tracking and app integrations. Therefore, you’ll need a paid plan to maximize your Mailbird use.

Mailbird offers different plans for Home and Business users. Home users can get a Standard or Premium plan. The former costs $27 annually and covers just 2 email accounts, while the latter costs $42 annually and supports unlimited email accounts. You can also pay $95 for a license giving you lifetime access to all the features of the Premium plan. 

The Standard plan for Business users costs $42 per user annually and covers just 2 email accounts, while the Premium plan costs $54 per user annually and supports unlimited accounts. You can also pay $150 per user for a lifetime license giving your business access to all the Premium plan features, and $20 annually for updates.

If you aren’t satisfied after your purchase, there’s a 14-day window to request a full refund from the company. 

Mailbird Pro 1

(Image credit: Mailbird)

Mailbird Pro: Features

Mailbird Pro gives you access to many features including

You can add multiple email addresses and manage them in a unified Mailbird inbox. Let’s say you have a Gmail account, one Yahoo Mail account, and another on Microsoft outlook. You can log into all these accounts on the Mailbird app and start receiving emails for all of them in one inbox. 

This app enables you to manage multiple emails from one spot instead of downloading different apps and cluttering your device. The unified inbox has an appealing interface that you can easily navigate. Whenever you receive an email at any address, you’ll see it there, and you can reply using that address. This feature is possible because popular email providers like Gmail and Outlook offer tools to enable third-party developers to integrate with them.

In your Inbox, you can snooze messages to hide them and focus only on the ones you need at the moment. Another good feature we noticed is the Quick Compose feature which lets you open the menu for writing an email with a keyboard shortcut even if the Mailbird app isn’t currently open. 

One drawback about Mailbird Pro is that it doesn’t let you categorize or filter emails as you’ll do on the likes of Gmail and Outlook. For example, you can’t group specific email addresses under “newsletters,” “promotions,” and “business”. Everything routes through one inbox, which can be inconvenient for users that receive tons of emails.

Mailbird Pro 2

(Image credit: Mailbird)

You can customize the layout of your inbox by choosing from many color themes. For example, you can toggle between the Dark theme or Light theme.

The Mailbird app offers different email notification sounds to choose. If they don't satisfy you, you can upload your unique sound.  

Mailbird has integrations with many third-party apps, including popular ones like Facebook, WhatsApp, Dropbox, Microsoft To-Do, Slack, and Google Calendar. For example, with the Dropbox integration, you can easily attach Dropbox files to emails to send to others. The Google Calendar integration makes it easy to manage your schedule from the Mailbird app. With Microsoft To-Do, you can create to-do lists and track them from the Mailbird app. 

Mailbird includes a contact manager that unifies your contacts under a single dashboard. You can add contacts and search through them anytime you need to fetch someone's information. Likewise, you can organize contacts into groups like "family," "friends," and "work" to make them easy to find.

This feature is one of the most unique ones we’ve seen in an email client, so we had to highlight it. You can right-click on any contact in your Mailbird inbox and search for their credentials directly on LinkedIn. This feature is helpful for people using Mailbird in professional settings that may need to validate whether an email comes from a legit source or not.

You can search through all the attachments in multiple email addresses using Mailbird. This feature is helpful for people having thousands of emails and attachments over many years, which can be difficult to sort through.

Mailbird Pro: Interface and use

For unclear reasons, the Mailbird installation process was pretty slow during our testing. But, after completion, we observed an app with an attractive modern interface. The Mailbird app provides tips to first-time users to help them navigate. Afterward, it should be easy to get accustomed to its features.

The main drawback is that Mailbird is only available on the Windows operating system. The company says a version for macOS desktop users is coming soon but hasn’t given specifics.

Mailbird Pro: Support

If you encounter an issue with Mailbird, you can visit the official Help Center containing user guides, a knowledge base, a troubleshooting page, and answers to frequently asked questions. If these resources don’t give you what you want, you can submit a request to Mailbird’s support team and wait for an email response.

There’s no live chat or telephone support, which we consider a disadvantage. 

Mailbird Pro: The competition

Popular alternatives to Mailbird include Thunderbird, Front, and Mailspring. Mailbird provides comparable features to these competitors, but it lags by being exclusive to the Windows operating system, whereas a rival like Mailspring is also compatible with the macOS and Linux operating systems, and Front has a mobile app. 

Mailbird Pro: Final verdict

Mailbird is an effective email client for Windows users, enabling them to use multiple email addresses from one app. It’s pretty easy to use, and you can customize the interface to fit your tastes. It’s also a relatively affordable app. The main drawbacks are having no mobile app and being exclusive to the Windows OS.  

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Stefan Ionescu

Stefan has always been a lover of tech. He graduated with an MSc in geological engineering but soon discovered he had a knack for writing instead. So he decided to combine his newfound and life-long passions to become a technology writer. As a freelance content writer, Stefan can break down complex technological topics, making them easily digestible for the lay audience.